Immigration Specialist

About the Position

We are looking for an Immigration Specialist to join our team and assist in managing immigration procedures for employees and stakeholders.

If you thrive in a fast-moving environment, have a sharp attention to detail, and are dedicated to providing exceptional service, this role is an excellent fit for you. Join a team that values teamwork, compliance, and efficiency in operations.

Responsibilities

• Handle the preparation of documentation for Polish work and residence permits, including initial applications, renewals, updates to job conditions, and maintaining legal status
• Draft employer-related documents for Polish visas, work permits, and residence permits
• Collaborate with immigration vendors to facilitate streamlined and effective processes
• Act as the main contact point for employees, managers, and HR teams throughout the immigration lifecycle
• Provide accurate information and on-demand support to stakeholders while meeting service-level goals
• Monitor immigration case statuses, resolve issues, and propose actionable solutions on an ongoing basis
• Identify inefficiencies in workflows and actively implement enhancements to improve processes
• Educate employees on corporate policies and ensure adherence to immigration rules and company standards
• Provide updates on case progress, collect stakeholder feedback, and compile reports for management review
• Ensure compliance with company policies, immigration laws, and data protection standards, including GDPR requirements
• Work closely with HR teams, managers, vendors, and government officials to ensure compliance in immigration support
• Track permit expiration dates and other key deadlines to ensure timely actions are taken
• Consistently produce high-quality work within deadlines, with or without supervision

Requirements

• Bachelor’s or Master’s degree in a relevant area
• At least one year of professional experience, preferably in Immigration, Global Mobility, HR, or a related field
• Ability to follow established procedures while identifying areas for improvement
• Strong skills in problem-solving, negotiation, and decision-making
• Ability to quickly learn, manage multiple priorities, and take initiative in a demanding environment
• Excellent organizational and time-management abilities
• Resilience and ability to perform effectively under tight deadlines
• Proven experience in collaborating with cross-functional teams to achieve objectives
• Strong interpersonal and communication skills, with a focus on delivering exceptional service to stakeholders
• Ability to build and maintain relationships with stakeholders to ensure successful outcomes
• Commitment to confidentiality and the ability to exercise sound judgment when dealing with sensitive information
• Proficient in Microsoft 365, SharePoint, Google Drive, and Teams
• Interest in utilizing AI tools (e.g., Microsoft Copilot, ChatGPT) to enhance productivity and improve workflows
• Interest in optimizing processes and driving operational efficiency
• Fluency in English and Polish, with a minimum B2 proficiency level in both written and spoken communication

We Offer

• Opportunity to work in a dynamic and innovative environment
• Be part of a leading global technology company
• Competitive benefits package

About the Company

EPAM Systems is a leading global software product development and digital platform company. We partner with the world’s most innovative companies to deliver technology solutions that drive business transformation and growth.