Immigration Specialist

About the Position

We are seeking an Immigration Specialist to join our team and play a key role in supporting immigration processes for employees and stakeholders.

If you excel in a fast-paced environment, pay close attention to details, and are committed to delivering exceptional service, we’d love to hear from you. Become part of a team that prioritizes collaboration, compliance, and operational excellence.

Responsibilities

• Manage the creation of documents required for Polish work and residence permits, including initial applications, renewals, changes in job conditions, and maintaining immigration status
• Prepare employer-related documentation for Polish visas, work permits, and residence permits
• Work closely with immigration vendors to ensure smooth and efficient immigration workflows
• Act as the main point of contact for managers, HR teams, and employees throughout all stages of the immigration process
• Offer detailed information and on-demand assistance to stakeholders while adhering to service-level agreements
• Monitor and maintain records of immigration case statuses, identify issues, and provide actionable resolutions regularly
• Pinpoint areas for improvement in processes and actively implement changes to optimize workflows
• Share corporate policies with employees and ensure compliance with immigration guidelines and company standards
• Provide updates on case progress, stakeholder feedback, and compile case statistics for management to support process improvement
• Ensure compliance with corporate policies, immigration laws, and data protection regulations, including GDPR requirements
• Partner with HR teams, managers, vendors, and government officials to ensure immigration support is compliant and efficient
• Keep track of permit expiration dates and critical deadlines to avoid delays in action
• Consistently deliver quality work within set deadlines, both independently and with minimal supervision

Requirements

• Bachelor’s or Master’s degree in a relevant discipline
• At least 1 year of experience in a professional setting, preferably in Global Mobility, Immigration, HR, or a related field
• Ability to adhere to established procedures while identifying ways to improve them
• Strong skills in problem-solving, negotiation, and decision-making
• Ability to learn quickly, handle multiple priorities, and show initiative in a fast-moving work environment
• Excellent organizational and planning capabilities
• Resilience and ability to perform under tight deadlines
• Proven track record of collaborating effectively with cross-functional stakeholders to achieve goals
• Exceptional interpersonal and communication skills, with a focus on customer service and stakeholder satisfaction
• Expertise in managing relationships with stakeholders to ensure successful outcomes
• Ability to handle confidential information responsibly and make sound judgments
• Proficiency in Microsoft 365, SharePoint, Google Drive, and Teams
• Interest in utilizing AI-driven tools (e.g., Microsoft Copilot, ChatGPT) to increase productivity and improve daily operations
• Interest in streamlining processes and enhancing operational efficiency
• Fluency in English and Polish, with a minimum B2 proficiency level in both written and spoken communication

We Offer

• Opportunity to work in a dynamic and supportive team environment
• Competitive salary and benefits package
• Hybrid work arrangement in Poland

About the Company

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