Job Description, Responsibilities & Requirements
About the Position
We are searching for an Immigration Specialist to join our team and take on the critical role of handling immigration procedures for employees and stakeholders.
If you thrive in a high-energy environment, have a meticulous approach to detail, and are dedicated to delivering exceptional service, this role could be the perfect fit for you. Join a team that values collaboration, compliance, and operational effectiveness.
Responsibilities
- Coordinate the preparation of documents required for Polish work and residence permits, including initial applications, renewals, job condition changes, and maintaining compliance with immigration requirements
- Compile employer-related documentation for Polish visas, work permits, and residence permits
- Partner with immigration vendors to ensure processes are efficient and run smoothly
- Act as the main liaison for employees, managers, and HR teams throughout the immigration lifecycle
- Provide stakeholders with accurate information and on-demand assistance while meeting service expectations
- Monitor immigration case progress, address problems, and provide actionable solutions regularly
- Identify inefficiencies in current processes and actively implement improvements to enhance workflow
- Educate employees on company policies and ensure compliance with immigration regulations and organizational standards
- Report on case updates, collect stakeholder input, and prepare reports for management review
- Ensure strict adherence to company policies, immigration laws, and data protection regulations, including GDPR compliance
- Work collaboratively with HR teams, managers, vendors, and government agencies to deliver compliant immigration support
- Track permit expiration dates and other critical deadlines to ensure timely follow-ups and necessary actions
- Consistently deliver high-quality work within established timelines, both independently and with minimal supervision
Requirements
- Bachelor’s or Master’s degree in a relevant discipline
- At least one year of experience in Immigration, Global Mobility, HR, or a related field
- Ability to follow established processes while identifying opportunities for improvement and innovation
- Strong skills in problem-solving, negotiation, and decision-making
- Fast learner with the ability to manage multiple priorities and take initiative in a dynamic environment
- Exceptional organizational and time-management skills
- Ability to stay focused and perform effectively under tight deadlines
- Proven experience collaborating with cross-functional teams to achieve shared goals
- Strong interpersonal and communication skills with a focus on delivering excellent stakeholder experiences
- Ability to build and maintain strong relationships with stakeholders for successful outcomes
- Commitment to confidentiality and the ability to exercise sound judgment in handling sensitive information
- Proficiency in Microsoft 365, SharePoint, Google Drive, and Teams
- Interest in leveraging AI tools (e.g., Microsoft Copilot, ChatGPT) to improve workflows and boost efficiency
- Interest in optimizing processes and driving improvements in operational performance
- Fluency in English and Polish, with a minimum B2 level in both written and spoken communication
We Offer
- Opportunity to work in a dynamic and collaborative environment
- Competitive salary and benefits package
- Professional development opportunities
- Hybrid work arrangement
About the Company
[Company description if present]