Indirect Procurement Specialist - Спеціаліст із непрямих закупівель

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Full-time

Hybrid

About the Position

Odd Systems is a defense technology company specializing in the development and production of thermal imaging cameras. Founded by a group of entrepreneurs, engineers, managers, and technology enthusiasts with previous experience in several international technology companies, including Petcube, the world leader in home pet cameras and software. The company's products, including thermal imaging cameras Kurbas, Svitlych, and others, are named after prominent figures of the "Executed Renaissance" and "Sixtiers" - Ukrainian intellectuals of the 20th century, persecuted and destroyed by the Soviet regime. Odd Systems has offices in Ukraine, the USA, and the EU.

Role Mission: The Procurement Specialist ensures timely, cost-effective, and risk-controlled selection of suppliers and procurement conditions for goods and services that do not directly form part of the finished product.

The main focus of the role is the procurement of key categories of indirect procurement: IT equipment and software, office supplies, facility maintenance, marketing, consulting, HR services, business travel, as well as the procurement of equipment and machinery for production (industrial equipment, machines, specialized machinery).

The role involves independent management of the entire procurement cycle - from needs analysis to contract performance control, including complex, non-standard, and multi-stage procurements. A high level of autonomy, ability to work with tight deadlines, and responsibility for the financial result in assigned categories is expected.

About the Company

Odd Systems creates products that directly enhance Ukraine's defense capabilities. Work with top engineers in the field of MilTech and autonomy. Official employment registration in Diya.City. Possibility of booking military-obliged employees according to current legislation. Annual paid vacation - 24 calendar days. For veterans, an additional paid vacation - 14 calendar days. Paid sick leave in accordance with the legislation. Mandatory accident insurance from the 1st working day. Voluntary health insurance after the probationary period. Possibility of reimbursing training expenses according to the company's internal policies.

We are looking for like-minded people who share our values and are ready to build the future of Ukrainian MilTech.

Responsibilities

1. Category Management and Procurement Strategy

• Conducting market analysis and identifying suppliers for cooperation, including international ones (China, EU, USA).
• Building a long-term strategy for diversifying the supplier base to reduce dependency on individual suppliers.

2. Procurement Procedures and Negotiations

• Conducting requests for commercial proposals (RFQ/RFP) for equipment, machinery, and other categories of indirect procurement.
• Comparative analysis of proposals by price, technical specifications, deadlines, risks, and total cost of ownership (TCO).
• Independently leading complex multi-stage negotiations on price, payment terms, warranties, SLAs, and penalty sanctions.
• Supporting long-term framework contracts.

3. Technical Expertise and Coordination

• Deep immersion in the technical requirements of production regarding equipment and machinery.
• Independent assessment of the technical compliance of supplier proposals with production requirements.
• Coordinating complex equipment deliveries, including installation, commissioning, and providing necessary information for staff training.

4. Analytics, Efficiency, and Risk Management

• In-depth analysis of procurement costs, identifying hidden reserves for savings.
• Building supply risk assessment models (single-source dependency, currency risks, logistical delays, force majeure).
• Developing risk mitigation plans (contingency plans) for critical goods and equipment.
• Regular reporting to management on procurement performance indicators.

5. Interaction with Internal and External Stakeholders

• Advisory support to departments (production, IT, HR, marketing) on strategic procurement decisions.
• Representing the company in negotiations with key suppliers and partners.
• Building long-term partnerships with critical suppliers.

6. Documentation and Control

• Full support of contractual work - from specifications to contract closure.
• Monitoring supplier performance on complex, multi-stage deliveries.
• Standardizing supplier procedures and maintaining records in the ERP system.

Requirements

Education and Experience

• Higher education (economics, management, engineering, or related fields); technical education is a plus.
• 4+ years of experience in procurement, with experience in procuring equipment/machinery and/or indirect categories.
• Experience in manufacturing or technology companies is a plus.
• Experience in international procurement.

Skills and Competencies

• Deep skills in sourcing, qualifying, and developing suppliers for complex categories, including industrial equipment suppliers.
• Understanding of the technical specifications of production equipment and machinery.
• Proficiency in negotiation techniques.
• Understanding of TCO structure and ability to build economic justification for decisions.
• High level of analytical thinking, ability to work with large datasets.
• English language B2+ (above average), confident negotiation in English.
• Ability to work autonomously, make decisions under uncertainty, and meet deadlines.

Nice to Have

• Experience in MilTech, defense industry, hardware, or electronics.
• Proficiency in ERP systems and procurement analytics tools.
• Experience in procuring equipment with long lead times.
• Knowledge of the supplier market in Asia (China, Taiwan, South Korea), EU, USA.

We Offer

• Work that will have a real impact. We create products that directly enhance Ukraine's defense potential.
• Work with top engineers in the field of MilTech and autonomy.
• Official employment registration in Diya.City.
• Possibility of booking military-obliged employees according to current legislation.
• Annual paid vacation - 24 calendar days.
• For veterans, an additional paid vacation - 14 calendar days.
• Paid sick leave in accordance with the legislation.
• Mandatory accident insurance from the 1st working day.
• Voluntary health insurance after the probationary period.
• Possibility of reimbursing training expenses according to the company's internal policies.

We are looking for not just performers, but like-minded people who share our values and are ready to build the future of Ukrainian MilTech.