Internship - Administrative Assistant

About the Position

Internship - Administrative Assistant

Klang, Selangor, Malaysia

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Responsibilities

• Typing, issuing, and recording of inspection reports and certificates.
• Data entry of client’s details for invoicing purposes.
• Preparation of invoices for approval.
• Handling of phone calls and directing enquiries to the respective personnel.
• Assist in the sending of fax messages and emails to clients.
• Ensure that the information from the clients is kept as strictly confidential and never revealed to the third party.
• Assist in coordinating daily operations when required.
• Keeping of necessary records required by your superior and maintaining good administrative records.
• Adherence to SGS Health, Safety and Environment (HSE) Policy by upholding good safety behavior and exercising necessary standards and processes when carrying out your responsibilities at all times to ensure compliance to the HSE requirements.
• Perform any other responsibilities as assigned by your reporting manager and/or Senior Management.

Requirements

• Current Diploma / Degree student in Administrative or any field.
• Good communication skills in English and Bahasa Malaysia (both written and spoken).
• Proactive, detail-oriented, and able to manage multiple tasks independently.

Skills

• Core Skills:

  • Data Entry
  • Communication
  • Confidentiality
  • Administrative Tasks

• Secondary Skills:

  • Typing
  • Record Keeping
  • Email Handling
  • Phone Handling

About the Company

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.