Junior non-key expert - event management

About the Position

We are seeking a Junior non-key expert for Event Management to join our EU-funded project, focusing on organizing and coordinating project events. This role is based in London, United Kingdom.

Responsibilities

• Ensure the end-to-end preparation and organization of all project events, including invitations, venue selection, catering, logistics, and technical requirements.
• Serve as the main point of contact with service providers, travel agencies, hotels, and other external partners to secure necessary arrangements for events.
• Coordinate and confirm bookings and contracts with venues, hotels, and travel agencies, ensuring quality and value for the project.
• Liaise with vendors and suppliers for all event-related needs, managing timelines and deliverables.
• Organize and supervise the transportation and setup of event materials, ensuring timely and efficient execution.
• Manage event registrations, guest lists, and distribution of promotional materials.
• Prepare and oversee the collection and organization of printed and visibility materials before events.
• Create and maintain checklists for each event and update these as needed in consultation with the team.
• Track the inventory of promotional and informational materials.
• Contribute to planning and brainstorming sessions with the project team for new events and activities.
• Follow up with all suppliers and partners to ensure deliverables are met on schedule.
• Support the organization of competitions and campaigns, including managing applications and logistical arrangements for jury sessions.
• Undertake any other event- or communication-related tasks as assigned by the Team Leader (Key Expert 1) and Public Diplomacy Kead (Key expert 2).

Requirements

• Bachelor’s degree in communication, political science, international relations, or a related field.
• At least 3 years of professional (paid) experience in the sector.
• Excellent communication skills in English, both written and verbal.
• Good understanding of UK public sector, international projects, or EU/UK-funded initiatives.
• Strong attention to detail and organizational skills.
• Demonstrated adaptability, flexibility, and ability to multitask.
• Ability to stay calm and fix last-minute issues under pressure, as well as strong time-management skills.
• Proven experience in event management would be an asset.

Offer details

We offer the opportunity to develop yourself in an EU-funded project while working with a team of highly motivated professionals in a truly diverse and multicultural organization. Assignments are provided on an ad hoc and hourly basis, with a workload of approximately three working days per month. Remuneration is set at 300 EUR per working day.

Please send your CV in English to [email protected] and [email protected] with the subject line “JNKE - Event Management (London)”

About the Company

GOPA Pro is a leading organization in governance and public affairs, dedicated to fostering dialogue, collaboration, and public engagement through various projects and initiatives.