Junior Personnel Records Specialist

About the Position

ELEKS Human Capital Administration is looking for a Junior Personnel Records Specialist in Lviv. This role is remote and involves managing personnel records, maintaining military records, and ensuring compliance with state standards.

Responsibilities

• Maintain personnel records in accordance with current legislation and established state standards
• Maintain military records in accordance with current legislation and established state standards
• Register employment, transfer, and dismissal of employees in accordance with the current labor law and regulations, instructions, and orders approved by the company using appropriate forms and computer applications
• Form and maintain personal files and database of employees
• Enter data into the personnel/payroll system
• Fill, record keep, and storage work books, accounting of employment history
• Archive personnel files, prepare documents for shelving to the State Archives, if the time of storage in the enterprise has passed on
• Provide personal data for accounting department, extra budgetary funds, and tax inspectorate
• Prepare with accountants documents required to obtain social benefits, granting of pensions, allowances, and benefits to employees and their families and transfer them to the Social Welfare Authorities
• Issue all kinds of personnel certificates
• Maintain computerized and paper records of employees, including records of annual leave, sick leave, leave without pay, and overtime. Prepares various personnel-related reports for administrative staff and state authorities

Requirements

• Knowledge of fundamentals of office procedures and organization
• Knowledge of principles, procedures, and practices of personnel recordkeeping
• Experience with Jira, BAS, 1C
• At least B1 level of English
• Good MS Office knowledge
• Experience with DIIA City would be a plus

We Offer

• Close cooperation with a customer
• Challenging tasks
• Competence development
• Team of professionals
• Dynamic environment with a low level of bureaucracy

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.