Leitung Programmsteuerung & PMO (all genders) - 2 Jahre befristet

About the Position

Leitung Programmsteuerung & PMO (all genders) - 2 Jahre befristet

Location: Berlin

Type: Vollzeit, Befristet

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About the Role

Your Department: Transformation Hub

Our Transformation Hub, reporting directly to the Executive Management, is responsible for the company-wide steering of transformation and the implementation of the platform strategy for reducing the complexity of the telematics infrastructure (TI) and sustainably increasing the TI operational stability. As the central governance unit, we ensure that the transformation is implemented effectively, efficiently, and in line with the company strategy. The implementation is carried out together with the various departments of gematik and with continuous involvement of our shareholders. With the further development of our products and services as well as our organization and working methods, we create the framework conditions for a successful digitalization of the care processes, which sustainably increases the benefit of care in the German healthcare system.

The Program Management Office within the Transformation Hub provides transparency on the associated strategic initiatives and projects, priorities, resources, and budgets. By establishing and developing a company-wide project management framework, we combine classical project management standards with agile methods and make a decisive contribution to the successful transformation of our company.

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Responsibilities

• You will take over the functional leadership of the Program Management Office (PMO) and continuously develop its portfolio of services.
• You will be responsible for the management of the project and task portfolio of the transformation and ensure transparency regarding priorities, resources, budgets, risks, and goal achievement.
• You will establish and optimize governance, reporting, and decision-making processes for the Executive Management, executives, and decision-making bodies.
• You will develop a company-wide project management framework with standards, methods, templates, and best practices and ensure their application.
• You will manage the company-wide resource, budget, and capacity management within the transformation program in close coordination with the departments.
• You will identify risks, goal deviations, and escalation needs early and prepare sound decision-making bases for management.
• You will support project and program managers on complex projects and promote the professionalization of project management in the company.
• You will work closely with the Executive Management and department heads as well as external service providers and be a central interface in stakeholder management.

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Requirements

• Education: You have a successfully completed degree in Business Informatics, Computer Science, Business Administration, Industrial Engineering, or a comparable qualification.
• Experience: You have several years of leadership experience in PMO, project portfolio, program, or transformation management, ideally in a medium-sized company in the IT, software, digital health, or healthcare sector.
• Project Management Competence: You have successfully managed complex programs and projects with high strategic relevance and have comprehensive knowledge in classical and agile project management.
• Tool & Method Knowledge: You work confidently with project management and collaboration tools such as Jira, Confluence, Microsoft Project, SharePoint, or comparable solutions. Knowledge of project portfolio management systems, certifications in PMI/PMP, PRINCE2, IPMA/GPM, SAFe is advantageous.
• Governance & Controlling: You have solid experience in budget management, resource management, reporting, KPI management, as well as risk and escalation management.
• Working Style: You convince with strategic thinking, analytical strength, and a structured and results-oriented working style.
• Personality: You are a communicative and decisive leader with a high sense of responsibility and the ability to inspire people for common goals.
• Language: You have very good German and English language skills in speech and writing.

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We Offer

• Job with Purpose: We are giving the healthcare system an update – think with us about digital health.
• Perspective & Development: The position is available immediately and is fixed-term for two years. We offer you numerous opportunities for personal and professional development – through individual training via our gematik CAMPUS, workshops, trade fairs, and conferences.
• Agile Working Environment: We focus on cross-departmental exchange and cooperation in cross-functional teams. Joint learning and the joy of work are at the forefront.
• Benefits: In addition to an attractive salary, we offer you 30 days of vacation as well as additional days off on December 24th and December 31st, health and sports offers, 30-day workation in European countries (EU, EEA, Switzerland), subsidy for the Germany ticket, employee events, corporate benefits, and much more.
• Mobile Working: Mobile working within Germany is possible, as well as a workation of up to 30 days in European countries (EU, EEA, Switzerland).
• Work-Life Balance: The compatibility of private life and work is very important to us. We take into account your individual needs when designing working hours. Re-entry after parental leave is also possible with us, also on a part-time basis.

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About Us

We want to make a difference – are you with us? We ensure that over 80 million people in Germany can benefit from digital healthcare. You may already know some of our products, such as the e-prescription or the electronic patient record (ePA). Shape the healthcare system of tomorrow with us.