Local Project Assistant / Accountant

About the Position

Local Project Assistant / Accountant

Provide administrative, financial, and accounting support to GOPA's GIZ-funded EU4Reconstruction technical assistance project in Ukraine, based in Kyiv.

Responsibilities

The Project Assistant / Accountant is responsible for providing administrative, financial, and accounting support to the project, ensuring smooth day-to-day operations and compliance with GIZ and EU requirements. The position combines office management duties with core project accounting tasks, under the supervision of the Project Team Leader (TL) and in close coordination with GOPA Headquarters (HQ) Finance and Project Management teams.

Key Tasks and Responsibilities

• Provide day-to-day administrative and office management support, serving as a key interface between the project team, GIZ, beneficiaries, service providers, and GOPA HQ.
• Support project communication, correspondence, document management, and filing systems in line with project requirements.
• Assist in planning and coordination of project activities, including meetings, missions, and internal workflows.
• Maintain accurate financial records of project expenditures and support budget monitoring, cost tracking, and financial forecasting in line with GIZ and EU requirements.
• Prepare and verify financial documentation (invoices, receipts, expense claims, payment requests), ensuring compliance and correct allocation to budget lines.
• Contribute to financial reporting by ensuring completeness, accuracy, and availability of supporting documentation.
• Support the organisation of project events and travel arrangements, including logistics, bookings, reimbursements, and related financial records.
• Assist in financial and administrative management of Short-Term Experts, including contract tracking, monitoring, timesheet verification, and record keeping.
• Assume any other tasks assigned by the Team Leader.

Requirements

• Fluency in Ukrainian (written and oral).
• Fluency in English (written and oral).
• At least 4 years of professional experience in project administration, accounting, or finance-related roles.
• Proven experience in project accounting, bookkeeping, or financial administration, including handling budgets and financial records.
• Experience working on GIZ-funded projects is an asset.
• Experience in supporting the organisation of events.

We Offer

• Opportunity to contribute to Ukraine’s reconstruction governance, financial management systems, and institutional capacity.
• Work in a multidisciplinary team of experts providing policy advice, institutional support, and hands-on assistance.
• National contract based in Kyiv.

About the Company

GOPA Pro is part of the “Technical Assistance for the EU-aligned reconstruction of Ukraine” project, under the broader EU4Reconstruction (EU4R) Programme, implemented by GIZ. The project aims to support Ukraine’s recovery in a coordinated, transparent, and sustainable manner through complementary workstreams, ensuring alignment with EU standards and principles of accountability.

Apply now and contribute to the EU-aligned reconstruction of Ukraine.