Military Records Specialist / Інспектор з військового обліку

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Full-time

Hybrid

About the Position

Odd Systems is a defense technology company specializing in the development and production of thermal imaging cameras. Founded by a group of entrepreneurs, engineers, managers, and technology enthusiasts with previous experience in several international technology companies, including Petcube, a world leader in home pet cameras and software. The company's products, including thermal imaging cameras Kurbas, Svitlych, and others, are named after prominent figures of the "Executed Renaissance" and "Sixtiers" - Ukrainian intellectuals of the 20th century persecuted and destroyed by the Soviet regime. Odd Systems has offices in Ukraine, the USA, and the EU.

The Military Records Specialist is responsible for organizing and maintaining personal military records of conscripts, military-obliged, and reservists at the enterprise, ensuring the preparation of documents and obtaining/extending critical status for enterprises, organizing the reservation of military-obliged personnel, and advising employees on these issues. The specialist ensures full compliance of the company's processes with the requirements of the military registration and mobilization preparation legislation.

Responsibilities

Maintaining Personal Military Records

• Verification of military registration documents, the relevance of their formation date.
• Familiarization of new employees with the rules of military registration.
• Formation and regular updating of Personal Military Registration Lists, Statements of Operational Accounting, and Appendix 5; updating personal data of employees (Name, passport data, address, position) within the deadlines established by law.

Interaction with the TsUK and SP

• Notification to the TsUK about changes in registration data, hiring and dismissal of military-obliged personnel within the established 7-day period, as well as monthly submission of notifications about changes in registration data.
• Organization and conduct of annual data reconciliations with the TsUK and SP, preparation of reconciliation schedules, and submission for approval to the management.
• Communication with the TsUK regarding data clarification, participation in inspections, and representation of the company's interests in state bodies on military registration issues.

Reservation of Employees

• Formation and submission of lists for reservation/unreservation through the "Diya" portal, preparation of justifications, documents for confirmation/renewal of critical enterprise status to relevant ministries.
• Control of deferment periods, timely cancellation, and renewal of reservations.

Counseling Employees

• Counseling and explanatory work among employees on reservation, military registration, and current changes in mobilization preparation legislation.
• Support of employees in renewing documents or updating data in registers.

Audit, Compliance, and Process Development

• Ensuring the readiness of documentation for scheduled and unscheduled inspections by the TsUK or local self-government bodies, monitoring the elimination of identified deficiencies, and informing the controlling body within the established deadlines.
• Monitoring changes in legislation and prompt implementation of new requirements in the company's processes.
• Preparation of an annual order on the state of military registration for the past year and tasks for the next year.
• Participation in the improvement and development of military registration processes.

Requirements

• Current qualification certificate for military registration advanced training courses (under a short-term or special professional/certification program).
• Experience in military registration of at least 2 years.
• Experience in interaction with the TsUK and SP.
• Confident knowledge of legislation on mobilization, military registration, and reservation.
• Ability to quickly analyze situations and find solutions.
• Experience in effective communication with various stakeholders.

Why Choose Us

• Work that will have a real impact. We create products that directly enhance Ukraine's defense capabilities.
• Work with top engineers in the MilTech and autonomy sector.
• Official employment registration in Diya.City.
• Possibility of reserving military-obliged employees according to current legislation.
• Annual paid vacation - 24 calendar days.
• Additional paid vacation for veterans - 14 calendar days.
• Paid sick leave in accordance with the legislation.
• Voluntary health insurance after the probationary period.
• Possibility of compensating training expenses according to the company's internal policies.

We are looking for not just performers, but like-minded people who share our values and are ready to build the future of Ukrainian MilTech.

Apply now