Tech Stack
Job Description, Responsibilities & Requirements
About the Position
Job Title: NATO Strategic Defense Procurement Review (SDPR) Coordinator
Project Name: Special Defence Advisor (Defence Reform)
Location of Position: Ukraine, Kyiv (on-site)
Reporting to: Workstream lead (embedded in the MoD)
Remuneration: Fees are subject to negotiation in line with market rates
Indicative LOE/Time Frame: 18 days/month, till 31/08/2026, potentially extended to Full time
Job Type: Short-term Consultancy/ Full-time (potentially extended to Full time depending on workstream performance & funding availability)
Citizenship: Ukrainian (preferred)
Language Requirements: Fluency in Ukrainian and English required
Application Deadline: 3 July 2026
Responsibilities
- Contribute to the development, planning, analysis, evaluation, and prioritization of deliverables, documents, and requirements.
- Organization and coordination of working groups meetings.
- Preparation of agendas, materials for meetings, and minutes.
- Maintaining a register of decisions, instructions, and control points.
- Monitoring the implementation of the assigned tasks and compliance with the agreed deadlines.
- Preparation of official documents, letters, and other working materials.
- Maintenance and updating of other documentation.
- Keeping records and systematizing working materials and documents.
- Preparation of short information and status reports on the implementation of tasks.
- Contribute to the overall SDPR and reforms planning & implementation.
- Maintaining communication with representatives of public authorities, international partners, and other interested parties on the above-mentioned tasks.
Requirements
Education:
- Master’s degree, preferably in relevant field: business administration, law, international relationships, etc.
- Training or certification in project management will be an advantage.
Skills and experience:
- Successful administrative, coordination, or project management track record of at least 2 years with demonstrated ability to:
- Organize meetings, produce, and maintain relevant documentation.
- Work with a large amount of information and document flow.
- Manage demanding situations and multitasking.
- Diplomatic tact and ability to work across institutional contexts.
- Strong skill set in MS Office is required (particularly in MS Word, Excel, Outlook, and PowerPoint), knowledge of project/task management software will be an advantage.
- Experience in public administration and/or international projects, in particular with a relevant focus, will be an advantage.
Languages:
- Fluency in Ukrainian.
- English proficiency – equivalent to B1 or higher.
We Offer
- Opportunity to work on a significant project supporting defense reforms in Ukraine.
- Potential for full-time extension based on performance and funding availability.
About the Company
Alinea International is an international development consultancy providing technical and management expertise that helps people improve their lives. Alinea works with governments, investors, companies, and communities to create lasting change. Over 39 years, Alinea has successfully delivered more than 1,000 projects worldwide. For more information, please visit the Alinea International website.
Alinea International does not charge a fee at any stage of the recruitment and hiring process. All offers of employment or job opportunities with Alinea International that include any form of a request for payment of fees or collect information on bank accounts are fraudulent. Any requests for such payment or information should be refused and reported to your local law enforcement authorities for appropriate action and to Alinea International.
At Alinea International, we value diversity, equity, inclusivity, accessibility, and belonging in everything we do. We are an equal opportunity employer opposed to all forms of discrimination. We actively seek and encourage applications from people of diverse backgrounds recognizing that an inclusive workforce enriches our organization and achieves smarter, more innovative results.
Alinea is committed to the protection of children and vulnerable adults. Due to the nature of our work, all candidates will be subject to due diligence checks and extensive background checks where appropriate.
Application Instructions
- A cover letter is mandatory to be considered. Cover letters should effectively align your skills and experiences with the specific job responsibilities outlined in the position’s description, demonstrating your aptitude and enthusiasm for the role, your daily fee, and current availability.
- Click the “Apply Now” link to upload your cover letter and CV in English.
- Only successful shortlisted candidates will be contacted.