Office & Admin Coordinator

About the Position

Office & Admin Coordinator

We are looking for an Office & Admin Coordinator to join our team at SDG Group in Barcelona, Spain. If you have a passion for organization and a knack for managing office operations, this role is perfect for you.

Responsibilities

Office Management

• Daily Operations: Manage the day-to-day operations of our two offices in Barcelona, ensuring an optimal work environment.
• Attendance & Inventory: Control attendance, manage inventory, and handle material orders.
• Supplier Management: Search, onboard, and negotiate with suppliers (catering, cleaning, maintenance, etc.), including contract follow-up and issue resolution.
• Support & Coordination: Provide operational support and coordinate tasks for the Office Management team, which includes individuals with disabilities.
• Documentation & Audits: Maintain environmental documentation and assist in audits.

Support to Other Departments

• Onboarding & Offboarding: Coordinate the logistics of onboarding and offboarding, including material preparation, welcome procedures, and access management.
• Risk Prevention & Coordination: Manage Occupational Risk Prevention (PRL) and coordinate corporate activities on platforms like CTAIMA, e-coordina, and Dokify.
• Medical Appointments & Events: Coordinate medical appointment scheduling and support the organization of internal/external events.

Travel, Fleet, and Devices

• Travel Management: Manage travel for the US team, including agency coordination, expense validation, and travel policy maintenance.
• Fleet Administration: Oversee the vehicle fleet.
• Mobile Devices: Manage company mobile phones, including onboarding/offboarding with operators and inventory control.

Requirements

• Experience: Minimum 2 years of experience in reception/Office Management.
• Languages: Native Catalan and advanced English (C1) skills, essential for communication with the US team.
• Skills: Highly organized, autonomous, and proactive individual with excellent interpersonal skills for dealing with suppliers and employees.
• Tools: Proficiency in Google Workspace and Excel. Previous experience with Captio, BambooHR, and CAE platforms is highly valued.

We Offer

• Career Growth: Annual salary reviews and a merit-based development plan.
• Collaborative Environment: Join a supportive team where you can learn from experts and develop continuously.
• Diversity & Inclusion: Commitment to diversity and inclusion, reflecting European principles of equality and inclusion in the workplace.
• Stable Position: Opportunity to build a long-term career.
• Flexible Benefits: Restaurant vouchers, childcare vouchers, transportation assistance, and private health insurance with Mapfre, extendable to family members.
• Work Schedule: Intensive schedule on Fridays and during July and August.
• Competitive Salary: Based on your qualifications and experience.

About the Company

SDG Group

SDG Group is a global consulting firm specializing in Data & Analytics. We are recognized as market leaders in AI, Data, and Analytics by major market analysts. With over 2,500 employees, a global presence, and a commitment to innovation, we are dedicated to driving business challenges with our unique approach and technological expertise.

Our Values

• Innovation: Catalysts of innovation, combining unique business approaches with global reach.
• Excellence: Recognized by leading market analysts.
• Growth: Constantly growing by attracting and retaining top talent.
• Diversity: Committed to diversity and inclusion, reflecting European principles.

Discover More

• Visit our corporate website
• Read our Medium publications
• Follow us on Instagram, LinkedIn, and YouTube

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Apply now and join our team at SDG Group!