About the Position

Holisticon Connect, a division within NEXER GROUP, is a custom software development company with a team of over 140 people. We are seeking an Office & Administration Specialist to ensure the smooth operation of our Wrocław office and provide administrative support across the organization. This role is ideal for someone who is well-organized, independent, and reliable, enjoys bringing structure to processes, coordinating multiple tasks, and working closely with people.

Responsibilities

Office Administration and Operations

Ensuring the smooth day-to-day operation of the Wrocław office.
Managing office equipment and coordinating purchases of office and kitchen supplies.
Monitoring the technical condition of the office and coordinating repairs and maintenance.
Maintaining administrative documentation and archiving records.
Managing the company library.

Cooperation with Vendors and Building Management

Handling the day-to-day administration of the office lease agreement.
Cooperating with building management and external service providers.
Monitoring the quality of delivered services.
Overseeing invoice workflows and administrative settlements.
Supporting office renovations, workspace changes, and relocation projects.

Safety and Compliance

Coordinating technical inspections and installation testing.
Supporting the organization of fire drills and fire safety activities.
Managing responsibilities related to the BDO system, including preparing reports and monitoring regulatory changes.

Employee, HR and Other Departments Support

Providing administrative support for employee benefits.
Supporting organizational communication and employee information activities.
Assisting in the organization of company events, team-building activities, and employee initiatives.
Managing purchases within the employee training budget.

Requirements

At least 2 years of experience in an administrative, office, or similar multitasking role.
Good command of Polish and English (minimum B2 level).
Good knowledge of MS Office, including Excel.
Experience working with vendors and external service providers.
Experience supporting purchasing processes.
Ability to prepare reports, documentation, and administrative records.
Experience in, or interest in, facility and office space management.
Thrives in a changing environment and responds flexibly to evolving business needs.
Self-organized and able to manage their workload effectively.
Works well with people and enjoys supporting others in their daily work.
Communicative, detail-oriented, and takes ownership of tasks through to completion.

Nice to Have

Experience with invoice processing and invoice workflows.
Knowledge of the BDO system.
Experience organizing company events.

We Offer

Employment contract with a salary of 6500 – 8000 PLN gross/month.
Respect for your private life so you don't have to work overtime or on weekends.
Team Events budget to socialize outside of work.
Company Events to celebrate successes (Summer Party, Programmer's Day, and trips abroad).
Benefits such as Luxmed, Multisport, and life insurance in Nationale Nederlanden.
Attractive referral system (9,5k for senior, 6k for mid, 2,5k for junior).
Personal Training Budget with additional paid hours.
Passion Day - an extra day off for your hobby.
Flexible working hours with no micro-management approach. Our core hours are 9-15, the rest of the working time is up to you.
High-quality work equipment + 2 additional monitors and accessories.

About the Company

Holisticon Connect is a division within NEXER GROUP, a custom software development company. We started in Poland in 2017 and are now a team of over 140 people. We have the opportunity to work with world-renowned brands from Scandinavia, the UK, and Western Europe. Our goal is to grow stronger, in competence rather than in numbers. If you like what we do, check out our offer, maybe we will have the pleasure of meeting you! 😊

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Office & Administration Specialist

Job description