Office & Events Specialist (On-site)
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Job description
About the Position
Office & Events Specialist (On-site)
Location: Rome, Italy
Employment Type: Full Time
About Translated
Translated is where technology and humanity meet to create global understanding. Founded in 1999, we are on a mission to allow everyone to understand and be understood in their own language. We combine a network of over 500,000 vetted, native-speaking language professionals with a unique translation AI, Lara, capable of recognizing its limits and explaining its choices. Through an ecosystem of AI-powered translation tools, an enterprise localization platform, and an online translator, we support more than 400,000 clients in 200 languages.
At Translated, you’ll join an international, collaborative environment where curiosity, creativity, and excellence are valued as much as results. We believe in humans.
Responsibilities
Office Activities & Operations
- Act as a primary point of contact for all villa needs and malfunctions.
- Ensure a smooth onboarding experience for new hires.
- Oversee end-to-end travel logistics for employees, guests, and corporate gatherings.
- Resolve daily logistical hurdles, from hardware and printer support to shipping.
- Manage end-to-end hardware operations for employees.
Vendor Management & Facility Support
- Manage daily facility operations by coordinating interventions and maintaining relationships with external vendors.
- Monitor villa consumption and manage supplies.
- Ensure products used by vendors align with corporate sustainability and ESG policies.
- Manage corporate agreements and coordinate wellness professionals on campus.
- Support the administration team by tracking costs and managing invoices and payments.
Events & Community Experience
- Plan, coordinate, and manage the logistics for corporate events and monthly gatherings.
- Bring people programs to life, from team-building and volunteering initiatives to wellness and health campaigns.
- Manage end-to-end pre- and post-event logistics.
Requirements
- 2–4 years of experience in Office Management, Facility Management, or event organization within dynamic and international companies.
- Bachelor’s degree required, ideally in Business Management, Hospitality/Event Management, or Languages and Communication.
- Proven track record in organizing corporate and non-corporate events, as well as managing budgets.
- Demonstrated ability to manage vendors, budgets, and cross-functional relationships effectively.
- Excellent problem-solving skills and the ability to handle daily unexpected events with a calm, practical, and proactive approach.
- Excellent organizational, coordination, and prioritization skills.
- Strong interpersonal skills, emotional intelligence, and a genuine passion for supporting people.
- Fluency in Italian and English (minimum C1 level).
We Offer
- Salary range: €25,000.00 - €30,000.00 per year.
- Flexible remote work policy with periodic presence at our Rome headquarters.
- Growth-oriented initiatives like personalized learning paths and networking events.
- Health-oriented initiatives like massages, sauna, and workouts.
- Relaxation rooms, open meeting rooms, a cafeteria, and fully equipped kitchens.
- Psychological, legal, and financial support.
About the Company
Translated is hosted at Pi Campus, a working environment immersed in nature where six luxury villas in Rome, Italy, have been converted into functional offices designed to foster talent growth. Pi Campus is also a venture firm created by Translated to reinvest part of its profits into promising AI startups.
Diversity Statement
At Translated, we proudly embrace and celebrate the unique qualities each individual brings to our team, regardless of race, sexual orientation, gender identity, or any other difference. We recognize that diverse perspectives empower us to overcome challenges, foster innovation, and drive excellence.
Application Process
We will conduct an initial screening based on the information you provide about yourself and your experience. Candidates whose profiles align with the job requirements will be contacted for an initial introductory call. Successful candidates will then be invited to an interview to discuss their experience.
If everything goes well, we will make you an offer to join our team.
Apply for this position here.
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