Office & Workplaces Coordinator

About the Position

Office & Workplaces Coordinator

Alan is on a mission to revolutionize healthcare by integrating insurance, prevention, and care into a single, acclaimed user experience. We are looking for a dedicated Office & Workplaces Coordinator to join our team in Paris, France, and help us build a global leading company with a unique culture.

Responsibilities

• Lead and support projects for the long-term improvement of our work environment as we grow.
• Contribute to Alan's growth through building and running scalable processes and documentation, leveraging data, AI, and automation.
• Manage external providers and stakeholders: contractualization, invoicing, performance monitoring, tenders.
• Create and maintain secure, safe, and comfortable work environments for all Alaners, in line with our Healthy Business positioning.
• Interact daily with cross-functional teams:
  • People - culture, onboarding and offboarding, perks, analytics, labor law
  • IT - facilities, network, room equipment, process automation, analytics
  • Security - office and work environment safety policies, crisis reaction
  • Finance - budget monitoring, taxes, invoicing, cost optimization
  • Legal - compliance, agreements
• Contribute to the "on-call" rotation (daily run Office Management tasks).

Requirements

• Office Management: 2–4 years of experience, with a procurement or vendor management dimension, from a scale-up or fast-growing company.
• Vendor Management: Experience managing multiple vendors simultaneously.
• Procurement: Experience owning budget lines.
• Corporate Social Responsibility: Experience with concrete RSE delivery.

We Offer

• All the tools you need: Top of the range equipment: Macbook Pro, keyboard, laptop stand, monitor, and Bose noise-canceling headphones.
• Flexible vacation policy and working hours: Organize your time as you wish.
• Transport: Country-specific commuter benefits.
• Personal growth through coaching: Every Alaner is paired with a dedicated coach from day one.
• Learning & Training opportunities: A highly flexible Training policy free books and budget to attend and speak at conferences if the opportunity arises.
• Fair rewards: Generous equity packages complement your base salary.
• Delightful healthcare insurance: Extremely comprehensive health insurance - 100% of the contribution covered by Alan for you and your family.
• Parental leave: Extended parental leave for all new parents.

About the Company

Alan exists to end the wait. Health is a universal right, and we believe this right can only become real when it’s coupled with prevention. We need to stop treating health as something we repair and start treating it as something we build, every day. It’s not solely a question of willpower. It’s the healthcare system itself that needs to work for everyone, in a sustainable way.

We are building the new standard in prevention insurance. Alan is the first company that integrates insurance, prevention, and care into a single, acclaimed user experience.

We are on an incredible journey to build a global leading company, with a unique culture. We already partner with 40K+ companies of all sizes, serving more than 1M+ members, and have reached €800M+ in ARR.

Important Note

We hire people, not roles. If you're excited about this opportunity but don't check every box, we'd love to hear from you. Everyone, no matter how underrepresented, should feel free to apply as it can only bring learnings or success.

🔖 Check out our About Alan and Career pages, as well as our Medium, blog, and Glassdoor page for more info.