Job Description, Responsibilities & Requirements
About the Position
Are you ready to take the next step in YOUR CAREER?
We are hiring an Office Coordinator Team Lead in Sofia, Bulgaria for a full-time position.
Job Overview
This is a leadership role in a dynamic, multi-location office environment, requiring frequent coordination with key stakeholders, employees, visitors, and external partners. The role involves guiding a team that manages parallel responsibilities, shifting priorities, and high service expectations.
The successful candidate will be confident in supervising day-to-day operations, supporting team members, and making informed decisions to maintain smooth office functioning. They will be comfortable balancing hands-on tasks with team leadership, adapting quickly to operational needs, and fostering consistent, high-quality service across all locations.
Responsibilities
- Be responsible for multiple locations.
- Supervise, train, and support the OOM team to ensure effective communication and collaboration.
- Maintain office services and foster a client-focused culture.
- Implement and optimize workflows, policies, and procedures using technology.
- Support budget preparation and resource allocation.
- Maintain KPIs and analyze trends to improve team performance.
- Organize staff travel and assist with team event planning.
- Oversee office conditions, equipment, and supplies, ensuring cleanliness and functionality.
- Manage staff records, office stocks, and supplier performance.
- Promote team growth through training, workshops, and mentoring.
- Perform other duties as needed and cover for colleagues during absences.
Requirements
- Higher education
- Good knowledge of English and Bulgarian
- Experience with standard software applications, including MS Office, Windows, etc.
- Data analysis skills with the ability to produce reports, KPIs
- The ability to accurately fulfill the direct management orders and work tasks
- Effective time management skills
- High sense of responsibility
- Professional experience 1-2 years and managerial experience at least 2 years
We Offer
- A competitive remuneration package
- Professional and personal development
- Opportunities to progress within the company
- Reliable and friendly colleagues
About the Company
[Company description if present]