Tech Stack
Job Description, Responsibilities & Requirements
About the Position
Office Coordinator with HR Administration
Location: Genoa, Italy
Employment type: Full-time, permanent position
Start date: By agreement
Are you looking for a broad and varied role where office coordination and HR administration come together within an international technology company? We are now seeking a structured, reliable, and service-oriented Office Coordinator to join our team in Genoa and support our operations in Italy.
Responsibilities
Your responsibilities will include:
- Office administration and day-to-day office management
- Procurement of office supplies and equipment
- Coordination of trade fairs, events, and internal activities
- Organisation of business travel, accommodation, and travel documentation
- Liaising with public authorities, suppliers, and external partners
- HR and Personnel administration support
- Preparation and coordination of payroll-related documentation
- Customer invoicing for locally provided services and spare parts
- Management of employment documentation, onboarding, and offboarding
- Coordination of occupational health & safety training and medical checks
- Administrative support to other departments as required
Requirements
We believe you have:
- Experience in HR administration and/or office administration
- Strong organisational skills and administrative skills
- Ability to work independently and manage multiple stakeholders
- Good knowledge of Microsoft Office
- Fluent Italian and good command of English, both written and spoken
Experience in payroll administration, international organisations, or event coordination is considered a strong advantage.
We Offer
At Firefly, you will join an international company characterised by short decision-making paths, strong collaboration, and a supportive team culture. We offer a varied role with the opportunity to grow and develop together with the business.
We value commitment, responsibility, and teamwork, and strive to create a workplace where people enjoy working and contributing together.
About the Company
Firefly in brief
Firefly is a Swedish corporate group providing industrial fire prevention and protection systems to the global process industry. Since 1973, we have specialised in customised system solutions of the highest technical standard and quality.
Our headquarters is located in Stockholm. We operate globally, with sales in more than 90 countries through direct operations and distributors and we in total 170 employees.
Firefly has also subsidiaries in Poland and the United States.
Learn more at firefly.se.
How to Apply
We review applications on a rolling basis and look forward to hearing from you. Please submit your CV and cover letter via our online application form in English.
Department: Administration
Locations: Genoa
Applicant tracking system: by Teamtailor