Office Management (m/w/d)
Job description
About the Position
Office Management (m/w/d)
Location: Mannheim, Germany
Employment Type: Part-time
Your Tasks
- You will be the first point of contact on the phone and during customer visits, handling incoming mail – both digitally and physically.
- You will coordinate appointments, meeting rooms, customer visits, and company events.
- You will organize daily office operations, from purchasing to coordinating with external service providers.
- You will plan and book business trips and settle travel expenses.
- You will maintain and update our HR software.
- You will support the accounting department with preparatory tasks.
Your Profile
We expect from you:
- A completed education, ideally in office assistance or a comparable field.
- Basic knowledge in accounting and travel expense accounting, as well as proficiency in office applications and HR software (e.g., Personio).
- Fluency in German and basic English skills in both written and spoken form.
- A friendly, professional demeanor, strong communication skills, and discretion.
- A structured, reliable, and precise work approach, even with changing requirements.
Your Skills
Core Skills:
- Office Management
- Accounting
- Travel Expense Accounting
- Office Applications
- German
Secondary Skills:
- English
What We Offer
Our Benefits:
- A friendly, engaged team that communicates on equal footing.
- Space for ideas, creativity, and the opportunity to actively shape our company.
- Company pension plan, a job ticket, and your individual JobRad.
- A balanced work-life balance.
- Personal development through training and seminars.
- Great workspaces with a fantastic view over the Rhine and (at least) two cities.
About Us
UEBERBIT is one of the leading German digital agencies for key tasks in digital transformation. Founded in 1996 and still owner-managed today, the company develops tailor-made individual software based on web technologies – for successful corporate websites, social intranets, e-commerce solutions, individual applications, and AI integrations.
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