Office Manager (m/w/d)

About the Position

Medialine Communications GmbH is seeking an experienced Office Manager (m/w/d) to oversee office operations in Berlin, ensuring smooth office management and facility management.

Responsibilities

• Leadership and Development: Lead and develop office management processes and coordinate daily office operations.
• Coordination and Support: Coordinate appointments and provide organizational support to the management.
• Facility Management: Ensure workplace organization, cleanliness, meeting room coordination, and maintenance.
• Budget and Procurement: Manage office budget, procure office materials and services, and negotiate contracts.
• Travel Management: Organize and coordinate business and sales trips, including travel expense approvals.
• Vehicle Management: Handle company car procurement, leasing, and administration.
• Employee Experience: Act as the central contact for office-related issues and contribute to employee experience.
• Event Coordination: Assist in planning and organizing company events.
• Continuous Improvement: Optimize office and workplace processes to enhance efficiency and employee satisfaction.
• Documentation and Compliance: Support management and quality requirements, including ISO certifications.

Requirements

• Experience: Several years of experience in office management, workplace management, or similar roles, preferably in a dynamic business environment.
• Skills: Strong negotiation skills, budget management, contract management, and proficiency in IT applications.
• Languages: Fluent in German, English skills are a plus.
• Tools: Familiarity with programs like ELO and HR Works is advantageous.
• Leadership: Experience in guiding or coordinating junior staff, interns, or office teams.
• Attributes: Excellent organizational and multitasking abilities, proactive and solution-oriented approach.

We Offer

• Workation: Up to 4 weeks per year working at a Medialine location of your choice in Germany, Austria, or Romania.
• Events: Regular staff events, including sports events, team activities, and holiday parties.
• Training: Ongoing training opportunities, annual certifications, and access to the Medialine Academy.
• Meals: Subsidized lunch in the canteen in Wiesbaden and the headquarters in Bad Sobernheim.
• Remote Work: Flexible hybrid work model with options for 100% remote work.
• Mentorship: Support through a buddy system beyond the onboarding phase.
• Refreshments: Professional coffee machines, water, juices, and non-alcoholic beverages.
• Fruit: Weekly fresh fruit basket with regional and seasonal fruits.
• Discounts: Attractive employee discounts on brands like Dell, Apple, and Teufel.
• Reimbursement: Reimbursement for train or flight tickets for business trips and interview travel expenses.
• Vehicles: Option to use a company car (petrol or electric) for business and personal use with 1% interest | Parking available at all locations.
• Flexible Hours: Trust-based working hours to balance work and family life.
• Public Transport: Reimbursement of public transport tickets.
• Bikes: Option to lease an e-bike.
• Sports: Urban Sportsclub membership + handball team & lounge at Mainz 05.
• Pension: Option to transfer existing occupational pension plans.
• Equipment: Dell notebook and Apple iPhone + additional equipment for remote work.

About the Company

Welcome to the Medialine Group. As a multi-award-winning IT service provider, we support hundreds of medium-sized and large companies with premium IT services. Join our team and shape the future of IT!

• Over 700 employees
• More than 25 locations in Germany, Austria, Romania, and Spain
• 2000+ customers
• 500+ completed customer projects

Contact Us

Markus Herberg

Recruiting

Tel.: +49 611 9881670 200

E-Mail schreiben

Ina Zimmermann

Recruiting

Tel.: +49 6751 85378 206

E-Mail schreiben

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• Via Telefon +49 (6751) 85378-0

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