Office Manager (m/w/d)

About the Position

We are seeking an Office Manager for our team in Dortmund. Responsibilities include office management, process optimization, and coordination with various departments.

About the Company

At CHECK24 in Dortmund, you will play a central role in the daily business operations. You will coordinate processes, optimize workflows, and serve as a point of contact for the team, service providers, and internal interfaces. You will also gain insights into product and customer service topics and actively contribute to improvements.

If you enjoy taking on responsibility, driving things forward independently, and working in an environment where decisions are made quickly, you will fit perfectly with us.

Both full-time and part-time models are possible for this position. Please indicate your desired employment scope in the application form.

Responsibilities

• Serve as the central point of contact for all organizational and administrative matters, ensuring a professional image of the location
• Ensure that daily office operations run smoothly, structured, and efficiently
• Handle classic office management tasks such as mail processing, procurement (e.g., office supplies and equipment), and coordination of external service providers, suppliers, and partners
• Manage invoice control and assist in the internal allocation of location-related costs
• Plan and organize internal events (e.g., summer and winter parties or drink-outs) in close collaboration with management, product teams, and customer service, acting as a central interface
• Analyze recurring issues and derive concrete process improvements
• Support our customer service

Requirements

• Initial professional experience in office management, reception, hospitality, event management, or similar fields
• A well-completed commercial education or comparable qualification
• Strong organizational skills and a structured, independent working style
• High service orientation and a confident, professional demeanor
• Experience with administrative tasks such as orders, invoices, or billing is advantageous
• Reliable, proactive, and able to maintain an overview even with multiple tasks
• Strong communication skills, team spirit, and a hands-on mentality
• Proficiency in MS Office (especially Outlook and Excel)
• Very good German skills (C1)
• Curiosity about product and customer service topics and willingness to learn in these areas

We Offer

• Start-up Flair with Security: As a stable and growing tech company with over 20 years of success in the market, we offer permanent employment. CHECK24 combines the best of both worlds: the stability and security of a large company with the flexibility and flair of a dynamic start-up through small units within the CHECK24 Group. With our agile working style, we are innovative, open, and passionate about developing the tax return of the future
• Ownership for Your Topics: We give you plenty of room for initiative! From the start, you will take on responsibility, contribute your ideas, and thus have a direct impact on the success of CHECK24
• Your Personal Growth: We promote your development with individual technical and personal training offers. Due to our strong and sustainable growth, we offer you perspectives in both professional and managerial careers
• We are also a great team outside of work: Whether playing soccer, gaming on Xbox, or participating in a darts tournament – team spirit is highly valued here. We celebrate successes together at numerous events
• You will feel at home here: Our buddy-buddy culture creates a relaxed and friendly environment. Extras like drinks, fruit, muesli, or CHECKito lunches are a matter of course! Vouchers for numerous CHECK24 products and a subsidized occupational pension scheme are also included
• Easy to Reach Us: Our office is located directly in the heart of Dortmund. With easy access to the Dortmund main train station, we have an excellent transport connection. You can come to the office, for example, with a job ticket subsidized by us or participate in our bike leasing program

Job Location

Dortmund, Germany

Apply Now

Jetzt bewerben

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Note: This job posting is posted by Belinda Meier.

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