Office Manager/People Experience Specialist (Madrid)

About the Position

Join Headway Inc in Madrid! We’re seeking an independent PX/Office & Event Manager. Mostly office-based, with freedom to shape culture and processes.

Headway Inc is a global tech company, revolutionizing lifelong learning by creating digital products for over 150 million users worldwide. Our mission is to help people grow. We’re proud to be ranked 4th among the World’s Top EdTech Companies by TIME magazine. We believe lifelong learning should be accessible, personalized, and impactful to each individual. That’s how we change the world and why we bring together exceptional minds.

The core of our achievements is our team. We believe in people and shared values SELECT. That’s why, together with Iryna Pupko, our Head of People Infrastructure, we’re looking for a People Experience Specialist in Madrid to join our team of superstars transforming the EdTech industry.

Responsibilities

• Office Operations: Ensure the full functionality of the Madrid office and liaise with WeWork on infrastructure and office services-related matters. Manage office purchases and daily supplies, while maintaining office design and well-being elements.
• Employee Experience: Handle office access and onboarding for employees and guests. Organize internal events, teambuildings, and major annual events in coordination with the Kyiv office and external vendors.
• Vendor & Finance Coordination: Manage existing vendor relationships, establish new ones as needed, record expenses, and coordinate invoicing with the Finance team.
• Internal Collaboration: Work closely with the PX and People Operations teams and cross-functionally with HR, Communications, Finance, and other teams. Keep the Madrid Office Manual up to date.
• Additional Responsibilities: Perform other related tasks and support PX initiatives as required by the role and evolving company needs.

Requirements

• Previous experience in office management/community/admin roles.
• Experience in the full cycle of event organization - from concept and vendor coordination to on-site execution, as the event coordinator or event manager assistant.
• Knowledge of the Spanish business environment and work with local vendors, with a good understanding of local work culture and communication styles.
• Linguistic competence:
  • Ukrainian - C1
  • Spanish - B2+
  • English - B2+
• Structure in the approaches to work.
• Strong communication skills.
• Proactive problem-solving and attention to detail.
• Disposition to learn quickly and constantly learn new things.
• Alignment with the values of our team (SELECT).

We Offer

• Work within an ambitious team on a socially impactful education product.
• Access to our corporate knowledge base and professional communities.
• Personal development plan.
• Compensation for English language learning, external training, and courses.
• Full sick leave compensation.
• Corporate holidays: we go on a week-paid holiday to rest and recharge twice a year.
• Supporting initiatives that help Ukraine. Find out more about our projects here.

About the Company

Headway Inc is a global tech company, revolutionizing lifelong learning by creating digital products for over 150 million users worldwide. Our mission is to help people grow. We’re proud to be ranked 4th among the World’s Top EdTech Companies by TIME magazine. We believe lifelong learning should be accessible, personalized, and impactful to each individual. That’s how we change the world and why we bring together exceptional minds.

Working Schedule

This is a full-time position with a hybrid/office option.

Are you interested?

Send your CV!

We’ve created a Talent Guide to help you navigate our hiring process with clarity and confidence - and get the most out of each stage. Take a lookhere.