Onboarding Specialist

About the Position

Arthrex, Inc. is a global medical device company and a leader in new product development and medical education in orthopedics. The Onboarding Specialist exemplifies the Arthrex mission, vision, and values. As an Onboarding Specialist, you’ll support the critical processes that bring candidates from offer acceptance through their first day, including background screening, validation of qualifications, new-hire documentation, and data integrity. This role is ideal for someone who is detail-oriented, solutions-focused, and excited to grow their expertise while contributing to process improvements, technology initiatives, analytics, and projects.

Responsibilities

• Oversees and monitors end-to-end onboarding activities to ensure timely completion, proactively identifying gaps, addressing outstanding requirements, and enforcing full adherence to established policies, procedures, and compliance standards.
• Exercises sound judgment in managing highly confidential and sensitive information, maintaining the utmost discretion, professionalism, and strict compliance with organizational confidentiality protocols.
• Conducts comprehensive validation and quality assurance of all new hire data, ensuring accuracy, consistency, and alignment with internal HR and payroll requirements.
• Performs thorough investigations and research to identify and resolve discrepancies between candidate applications, resumes, and background checks.
• Audits candidate information to ensure new hires meet the qualifications required for their respective positions and validate the accuracy of information disclosed during the application and interview processes.
• Exercises discretion and diligence in evaluating new hire verifications, including the request and review of mitigation documentation and determine the appropriate course of action based on verification results.
• Manages the I-9 and E-Verify components of new hire onboarding, ensuring documentation is completed, verified, and maintained in accordance with established requirements; resolve tentative non-confirmations in accordance with USCIS and DHS guidelines.
• Addresses and supports standardized, compliant, and audit-ready onboarding processes across all locations.
• Ensures all offer-related documentation is accurately completed, captured, and retained in accordance with legal and recordkeeping requirements.
• Maintains consistent and timely communication with all stakeholders regarding pre-employment requirements and provides specialized support to HR Business Partners by addressing escalated or frequently asked questions from employees and managers related to pre-hire and onboarding processes.

Requirements

• Bachelor’s Degree required
• Prior experience in a similar role requiring independent judgment and decision-making
• Prior experience with I-9 and E-Verify processes is a plus

Skills

• Ability to manage multiple tasks simultaneously
• Ability to work in a fast-paced, ever-changing environment
• Excellent verbal, written, analytical, project management, research, organizational, and interpersonal skills
• Strong attention to detail and the ability to handle multiple priorities simultaneously while meeting deadlines
• Demonstrated commitment to providing exceptional customer service
• Ability to learn new systems quickly to perform most job functions
• Intermediate Microsoft Outlook and Basic Excel skills
• Displays strong sense of urgency, adaptability, flexibility, and resourcefulness

We Offer

• Medical, Dental and Vision Insurance
• Company-Provided Life Insurance
• Voluntary Life Insurance
• Flexible Spending Account (FSA)
• Supplemental Insurance Plans (Accident, Cancer, Hospital, Critical Illness)
• Matching 401(k) Retirement Plan
• Annual Bonus
• Wellness Incentive Program
• Free Onsite Medical Clinics
• Free Onsite Lunch
• Tuition Reimbursement Program
• Trip of a Lifetime
• Paid Parental Leave
• Paid Time Off
• Volunteer PTO
• Employee Assistance Provider (EAP)

About the Company

Arthrex is a global medical device company and a leader in new product development and medical education in orthopedics. We are focused on Helping Surgeons Treat Their Patients Better™.

Location: Naples, FL, US, 34108

Nearest Major Market: Naples

Job Segment: Orthopedic, Quality Assurance, HR, Recruiting, Project Manager, Healthcare, Technology, Human Resources