Operations Assistant

About the Position

We are seeking an Operations Assistant to join our team in Katowice, Poland. Responsibilities include invoicing, supplier onboarding, and HubSpot management.

Responsibilities

• Invoicing, raising and managing invoices in line with project milestones and billing schedules.
• Creating job order forms in our internal system, ensuring all required information is accurately captured and submitted in a timely manner.
• Supplier onboarding, coordinating the administrative steps required to onboard as a new supplier.
• HubSpot deal management, maintaining accurate and up-to-date deal records in our HubSpot CRM tool, including logging activity, updating deal stages, and ensuring data quality.
• Reporting, compiling and distributing regular operational and business reports to support internal decision-making.
• Renewals, proactively contacting clients ahead of renewal dates, preparing quotes, and managing the end-to-end renewal process to help retain existing customers.

Requirements

• University degree in Computer Science, IT, or a related field.
• Prior experience in a corporate or professional environment.
• Comfortable working with technology and able to learn new software tools quickly.
• Excellent verbal and written Polish and English communication skills.
• Strong attention to detail, well organized and proactive.
• A collaborative approach, with the ability to work effectively as part of a remote team.
• Familiarity with tools such as HubSpot, Microsoft 365, or similar business software would be an advantage.

Nice to Have

• Experience with other CRM tools.

We Offer

• Motivizer Benefits Platform to choose and manage all your benefits in one place. You receive a budget (550 PLN monthly). You can choose medical care package, meal tickets, sports cards (we have Multisport and on preferential terms, we have membership cards to one of the most popular Gyms), cinema tickets, shop vouchers, discounts and many more.
• Language Courses – you'll have access to a multi-language learning platform enabling you to practice your language skills and learn new ones!
• Regular and systematic further training opportunities - both internally and from external providers. We support your ongoing learning and development.
• Cooperation within an internal community is our everyday reality. We have networking events, coding challenges, and company parties for different occasions.
• Healthcare package
• Healthcare package for families
• Leisure package
• Conferences
• Trainings
• Books
• Financial bonus

About the Company

Reply Polska is part of a network of highly specialized companies, which support leading industrial groups in defining and developing business models to optimize and integrate processes, applications and devices, using new technology and communication paradigms, such as Artificial Intelligence; Big Data; Cloud Computing; Digital Communication; Internet of Things; Mobile and Social Networking.

Develop yourself and the digital future – at Reply!

Work Mode

• Hybrid (2 days at our office)

Salary

• 5000 - 9000 PLN per month

Open to

• Ukrainian candidates
• Visa Services

Amenities

• Cold beverages
• Hot beverages
• Lunches
• Integration events