Operations Manager - Legal & Business Operations / AOB Invest

About the Position

Operations Manager - Legal & Business Operations / AOB Invest

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About the Company

AOB Invest GmbH is a single family office in Munich, investing across public and private markets. We are a lean, international and entrepreneurial team with high standards and short decision-making paths.

This is an on-site role based in Munich, with five days per week in the office.

We continue to develop our internal platform, external network and operating processes. The Operations Manager plays an important role in supporting that development across operations, legal matters, executive coordination and external representation.

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Responsibilities

Legal Processes & Contracts

• Draft and review agreements such as NDAs, employment, service and brokerage agreements; identify key commercial and legal terms and risks, and coordinate deadlines.
• Coordinate with external lawyers and notaries where specialist input is required and translate advice into clear next steps.
• Maintain powers of attorney, signature processes and contract documentation.
• Track contractual deadlines, renewals and notice periods.

Operations, Vendors & Execution

• Identify and improve operational processes across the office.
• Maintain clear task tracking, approvals and recurring workflows, using technology and AI where helpful.
• Review and coordinate vendor relationships, commercial terms and renewals.
• Coordinate the implementation of new entities or structures once the strategic direction has been agreed with Finance and external advisors.
• Lead cross-functional projects from scope through completion.

Network, Events & Representation

• Represent the office professionally in interactions with funds, family offices, banks, startups, advisors and other external counterparties.
• Coordinate within the family office and investment ecosystem.
• Coordinate selected events and external formats from concept through execution.
• Support the office’s external presence.

Executive Coordination

• Manage the Managing Director’s schedule, priorities and meetings with a strong focus on preparation and follow-through.
• Coordinate travel, including flights, hotels, logistics and itineraries.
• Prepare concise briefings and decision-ready materials for meetings and external appointments.
• Maintain oversight of deadlines, renewals, commitments and open items across ongoing matters.
• Take ownership of follow-ups and selected matters on behalf of the Managing Director, escalating where appropriate.

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Requirements

• Based in or willing to work on-site in Munich, five days per week.
• At least seven years of experience in a demanding, entrepreneurial environment such as a family office, professional services, consulting or a comparable operations role.
• Commercially minded and strong with people, with the credibility to represent a professional investment office externally.
• Think independently, take ownership and remain effective under pressure and ambiguity.
• Communicate fluently in English and German in a professional environment.
• Highly discreet, hands-on, reliable and trustworthy with confidential information.
• Strong practical understanding of contracts and can review standard commercial agreements, identify key issues and coordinate external counsel. A legal qualification is an advantage.
• Highly organized, reliable and attentive to detail.
• Confident negotiator and comfortable coordinating events, vendors and external stakeholders.
• Proficient with Microsoft 365 and comfortable adopting new tools, including AI, to improve efficiency and communication.
• Work collaboratively across functions and communicate clearly with colleagues and external advisors.

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We Offer

• Broad role in a lean, entrepreneurial family office with direct exposure to decision-making and a high degree of ownership.
• Work across operations, legal matters, external relationships and strategic projects, with the opportunity to shape processes and build capabilities as the office develops.

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Reporting and Collaboration

You report directly to the Managing Director and work closely with the family office team. The role currently has no direct reports and is designed as a cross-functional position with broad reach across the office.

You also work closely with external lawyers, notaries, tax advisors, banks and service providers. Responsibilities are clearly allocated across the team, with the Operations Manager coordinating matters that sit across functions and ensuring execution stays on track.