About the Position

The CENTRE FOR SYSTEMS SOLUTIONS (CRS) is a non-profit organization established in 2005 with an aim to develop and apply innovative methods, system tools, and technologies, including digital multiplayer games, board games, and role-playing simulations to support research, education, and policy experimentation in the area of sustainability worldwide.

We are looking for a Part-time, Virtual Assistant to join our team. This role offers flexible, remote work with a minimum of 10 hours per week. You’ll be responsible for a number of communication and organizational tasks, including regular information collection, website and social media content creation, and contacts with local and international partners.

Responsibilities

Support for marketing activities: Gathering, assembling, and managing materials to be used across multiple channels (e.g., websites, social media, portals, newsletters, etc.), creating and uploading content across those channels.
Communication: With clients, partners, suppliers, and contractors.
Meeting and workshop organization: Preparing equipment and software, organizing materials before and after workshops, managing reports.
Support in running online workshops: Sending invitations, reminders, basic technical support for participants, etc.

Additional Tasks

Assisting in daily tasks: calendar organizing, management of meetings, Polish-English translations, things-to-do, and more.
Organizing business and private matters, travel arrangement, bookings (flights, cars, hotels).
Supporting game design processes (playing games).

Requirements

Languages: Fluency in Polish and English (C1 level is a must).
Skills:
- Excellent verbal and written communication skills.
- Organization skills and close attention to detail.
- Practical knowledge of MS Office (Excel, Word, PowerPoint) and Google Tools (Drive and Docs).
- Accuracy, flexibility, conscientiousness, self-managing, responsibility.

Nice to Have

Experience in online teleconferencing systems (Zoom, Skype, GoToMeeting, Webex, etc.).
Work experience in marketing, communication, content writing.
Knowledge of and experience in the area of sustainable development.
Basic knowledge of Adobe Illustrator, Photoshop.
Experience in working for the benefit of society and the environment.
Skills of and experience in moderating group meetings.
Another foreign language (especially Spanish).

We Offer

Part-time, flexible, remote work (min 10 hours per week).
Contract of mandate.
International and inspirational working environment where simulation games are used in projects for business, science, and the environment.
Salary: Based on the track record (Work Sheet) and qualifications (max. 22 PLN/hour net).
Friendly work atmosphere.
Future career development possibility.

About the Company

Application Process

If you have the qualifications described above and would like to apply for the position, please send your application (CV and cover letter) in English via Apply here or send your CV and cover letters to: [email protected] (entitling the email “Virtual Assistant”). Please, mind that we reserve the right to reply only to the selected candidates. Applications without a cover letter will not be considered.

Don’t forget to enclose the following annotation: “I agree to the processing of my personal data by the Centre for Systems Solutions Association for recruitment for the post of Organizational Assistant in accordance with Art. 6(1)(a) of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)”

In order to ensure compliance with the GDPR, we would like to inform you that we intend to store your personal data on the G Suite platform owned by Google LLC. The data will be stored on a server located in the USA. To dispel your doubts, we would like to assure that your data will be safe, as Google LLC joined the Privacy Shield program and provides the appropriate level of personal data protection required by European regulations.

In reference to this, please read the information below:

The administrator of your personal data is the Centre for Systems Solutions Association, based in Wroclaw 50-305, ul. Jaracza 80B /10, Poland.
Your personal data will be processed for the purposes of conducting correspondence pursuant to the Article 6(1)(a) of the General Data Protection Regulation of 27 April 2016.
Your personal data will be stored for the duration of this recruitment.
You have the right to access your data and the right to rectify, delete, limit processing, the right to withdraw consent, and the right to move data.
You have the right to lodge a complaint with the supervisory body.
Providing personal data is voluntary but necessary to consider the offer as part of the recruitment process.

You can withdraw your consent at any time by sending an e-mail to [email protected]

We reserve the right to contact only selected persons.

Apply here

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Part-time, Virtual Assistant

Job Description, Responsibilities & Requirements