About the Position

Payroll Analyst

Location

San Francisco, California, United States

Employment Type

Full time

Job Description

As a Payroll Analyst on our Accounting team, you’ll manage accurate, on-time U.S. payrolls and provide operational coverage for the payroll team. In this role, you’ll help keep a fast-growing workforce compliant and dependable while improving the systems and workflows that make payroll seamless for employees. You’ll partner closely with the Accounting, People Ops, and Benefits teams to refine existing processes and systems in a fast-changing environment. Expect hands-on processing, ongoing improvements, and accountability for precision and employee trust.

Responsibilities

Manage and reconcile all bi-weekly, quarterly (commissions), and off-cycle payrolls using Workday for employees in the United States
Own and administer the Workday Time Tracking module for all non-exempt hourly employees to ensure timecards are accurately submitted and approved on time
Process all leave of absence amounts, fringe benefits (e.g. Carrot and BenePass), equity transactions, and 401K/Roth contributions using Fidelity
Liaise with the ADP support team to ensure the accuracy and timely processing of garnishments, taxes, and net pay
Collaborate closely with the People team, Finance team, and external payroll partners to identify and improve payroll workflows
Provide excellent employee experience as the first point of contact for all U.S. payroll inquiries
Ability to generate and analyze payroll reports using Workday
Reconcile and prepare month-end U.S. payroll journal entries
Assist with balance sheet reconciliations
Serve as additional support to the Senior Payroll Analyst
Complete ad-hoc tasks and other duties as assigned

Requirements

4+ years of U.S. payroll processing experience for mid-market / scaling enterprises
2+ years of experience with Workday payroll system
Strong knowledge of U.S. payroll compliance and understanding of Federal/State payroll tax and labor laws
Ability to handle multiple projects and competing priorities in a high-growth environment
Highly proficient in MS Excel (e.g. vlookups, pivot tables, and formulas) with the curiosity to use AI tools thoughtfully in payroll workflows

Nice to Have

Experience with NetSuite; experience creating and reconciling payroll journal entries
Experience with Workday modules (e.g. HCM, Time Tracking, Absence, Benefits, etc.), ADP smart compliance, vendor implementation

We Offer

Competitive salary range: $120,000 - $140,000 per year
Hybrid work location type
Opportunity to work in a collaborative AI workspace

About the Company

Notion is the collaborative AI workspace where teams and agents think together. We're building one place where your knowledge, projects, meetings, and AI tools live side by side, so work is faster, clearer, and less fragmented. Millions of individuals, small teams, and large companies run their work on Notion.

Notinos (our employees) are customer zero in bringing this future of work to life. We care about craft, building things that last, and the belief that great work is still fundamentally human. Our goal isn’t to ship the next feature. Each and every team of Notinos is working to set the standard for how humans work together in the AI era. From building a business’s system of record to making and managing AI agents to automating away the busy work, we care deeply about giving our customers more time for their life’s work.

Equal Opportunity & Accommodations

Notion is an equal opportunity employer and does not discriminate on the basis of any legally protected characteristic. We hire talented people from a wide range of backgrounds. If you’re excited about this role but don’t meet every bullet, we still encourage you to apply. Notion provides reasonable accommodations during the application process; if you need one, please let your recruiter know.

Payroll Analyst

Job description