People Ops Specialist (f/m)

About the Position

Are you looking to have an impact on the daily life of millions of entrepreneurs in France (and tomorrow in Europe)?

Are you looking for a work environment that values trust, proactivity, and autonomy?

Then Pennylane is the right place for you!

Our vision

We aim to become the most beloved financial Operating System of French SMEs and Accounting Firms (and soon, European ones).

We help entrepreneurs rid themselves of time-consuming tasks related to accounting and finance while providing them with access to key financial information to assist in making the best decisions for their business.

About the Role

We're looking for an experienced People Operations Specialist to join a team that moves fast, thinks strategically, and genuinely cares about the employee experience.

You'll be part of a structured yet agile People Operations team, working alongside Mathilde - our Head of People Operations and Ilham - your People Operations Manager, with 6 specialists each owning a dedicated scope, yours will cover Tech/Product/Data across Europe.

In this role, your solid grounding in HR operations and your ability to build robust reporting frameworks and automate administrative processes will be essential levers to support Pennylane's continued growth.

Responsibilities

People Operations Partnering & Employee Lifecycle

• Be the go-to HR contact for a segment of the 600 Tech, Data, and Product employees working across 23 countries.
• Own the full employee journey: onboarding, offboarding, contracts, amendments, certificates, absences, end to end and with a high standard of quality.
• Build trusted relationships with employees and managers, and be genuinely responsive and helpful.

Payroll & Benefits

• Prepare and transmit payroll variables with precision and reliability.
• Monitor employee benefits (health insurance, pension, meal vouchers) and ensure employees get the most out of them.

Process Improvement & Automation

• Ensure data integrity and accuracy within our Workday HRIS.
• Spot inefficiencies, build solutions, whether that's a smarter Notion page, a better workflow, or a fully automated process.
• Lead or co-lead the digitalization of HR tools and contribute to a more scalable PeopleOps infrastructure.

Strategic & Cross-Functional Projects

• Get involved in projects that go beyond your daily scope: D&I initiatives, EVP, HR tool rollouts.
• Bring structure, documentation, and operational rigor to everything you touch.

Compliance & Regulatory Monitoring

• Stay on top of labor law and ensure the company remains compliant.
• Keep operational documentation sharp and up to date (onboarding booklet, Notion pages, charters, guides).

Requirements

• Solid experience as a People Ops Specialist gained within a fast-growing company or startup environment.
• Comfortable working independently, with a proven ability to juggle multiple priorities and stay effective in a fast-paced, ever-changing context.
• Proficient in Workday and genuinely curious about how AI & automation can make People Ops smarter.
• Fully fluent in French and English.

We Offer

• 25 vacation days paid by Pennylane
• Competitive compensation package
• Company shares to enjoy a piece of the success story you're building with us
• Budget to turn your home into a more comfortable workspace and a monthly allowance to work from a coworking space
• Access to 8000 fitness spaces in Europe and more than 300 activities related to wellness through our partner Gymlib
• Latest Apple equipment
• Ability to work remotely from your country of residence, as long as it is in Europe and within a maximum time difference of two hours from the CET time zone
• Regular company events such as Tech Days and annual company seminars

About the Company

Pennylane is one of the fastest-growing Fintechs in France (and soon to be in Europe!)

In 6 years of existence, we’ve managed to:

💻 Make ourselves known as a groundbreaking accounting and financial software for small businesses and their accountants

💰 Raise a total of €400 millions, including from Sequoia, the famous fund from the Silicon Valley who invested early in companies like Google, Facebook, Airbnb, Stripe, Paypal and much more...

👨‍👩‍👧‍👦 Grow from 7 cofounders to 1000 happy Pennylaners: we’re now recognized as one of the greatest places to work in France (and also remotely), with a 4.6/5 rating on Glassdoor.

🌍 Build an international environment with more than 25 nationalities, with a strong remote-friendly culture, where 30% of the employees are already working from all parts of Europe

🤝 Earn the trust of thousands of customers and accounting firms and obtain outstanding ratings

🚀 Already more than 1,500,000 small and medium-sized enterprises (SMEs) and over 8000 accounting firms use Pennylane in France!

Recruitment Process

1. Screening Interview with Nathalie - Sr. Business Recruiter for 30 mins online
2. Manager Interview with Ilham - People Ops Manager for 45 mins online
3. Case Study Interview with Ilham & Mathilde - Head of People Ops for 60 mins online
4. Final Interview with Marine - VP People for 45 mins online
5. Meet the Team for 30 mins online
6. Offer 🎉

Who We Are Looking For

To thrive at Pennylane, you need:

• To speak English (level is assessed and appreciated according to the department you’re applying to)
• To be energized by an ever-shifting work environment
• To be highly collaborative (within your team or other stakeholders)
• Sufficiently experienced to prioritize business-led actions on your day-to-day activity

We know that some people are less likely to apply than others, if they don’t feel like they meet the full list of criteria.

If you’re hesitating, we encourage you to apply: who knows, it might be the start of a meaningful and long-lasting collaboration.

Important Information for Candidates

Recruitment scam attempts are on the rise. We invite you to remain vigilant during your exchanges.

Applications through official channels only: apply exclusively through our job postings published on our official platforms (career site, official partner pages).

Always verify the sender's email address: our communications are sent from professional email addresses with the domains @pennylane.com or @pennylane-partners.com

We will never ask you for payment or financial information (bank details, payment for an interview, equipment purchases, etc.) as part of the recruitment process. If such a request is made to you, it is fraudulent. We invite you to not respond and to report it to us immediately.

We also want to emphasize that we fully embrace diversity, equity, and inclusion and that we’re doing our best to create a safe and inclusive environment.

We are committed to providing an equal employment opportunity regardless of gender, sexual orientation, origin, disabilities, or any other traits that make you who you are. If anything, diversity makes us a more fun place to work at.

🇫🇷 Données personnelles

Pennylane traite vos données pour gérer votre candidature et évaluer votre adéquation au poste. Si votre candidature n’aboutit pas, vos données peuvent être conservées 2 ans à compter de notre dernier échange ou de la clôture du recrutement afin de constituer & gérer un vivier de candidats. Vous pouvez vous opposer à tout moment et demander la suppression de vos données en écrivant à : [email protected].

🇬🇧 Personal Data

Pennylane processes your data to manage your application and assess your suitability for the position. If your application is unsuccessful, your data may be retained for 2 years from our last exchange or the closing of the recruitment process, in order to build and manage a candidate pool. You may object at any time and request the deletion of your data by writing to [email protected].

🇩🇪 Personenbezogene Daten

Pennylane verarbeitet Ihre Daten, um Ihre Bewerbung zu bearbeiten und Ihre Eignung für die Stelle zu beurteilen. Sollte Ihre Bewerbung nicht erfolgreich sein, können Ihre Daten bis zu 2 Jahre ab unserem letzten Austausch oder dem Abschluss des Rekrutierungsverfahrens gespeichert werden, um einen Kandidatenpool aufzubauen und zu verwalten. Sie können jederzeit Widerspruch einlegen und die Löschung Ihrer Daten beantragen, indem Sie an [email protected] schreiben.

🇪🇸 Datos personales

Pennylane trata sus datos para gestionar su candidatura y evaluar su idoneidad para el puesto. En caso de que su candidatura no sea seleccionada, sus datos podrán conservarse hasta 2 años a partir de nuestro último contacto o de la finalización del proceso de selección, con el fin de constituir y gestionar una reserva de candidatos. Puede oponerse en cualquier momento y solicitar la eliminación de sus datos escribiendo a [email protected].