People Services Specialist

About the Position

People Services Specialist

Tradebe is a group of industrial businesses with the commitment of creating a more sustainable planet and making significant contributions to human wellbeing. In the US, we are leaders focused on recycling and circular economy, managing all different environmental liabilities in a sustainable way.

The People Services Specialist helps create an exceptional employee experience by serving as a key resource for onboarding, benefits administration, and leave management. This role supports employees from their first interaction with the company through important milestones in their employment journey, ensuring a welcoming, compliant, and well-organized experience.

Responsibilities

New Hire Onboarding & Experience

• Serve as the primary People & Culture contact for new hires from offer acceptance through onboarding.
• Coordinate pre-employment requirements, required documentation, Form I-9 completion, and onboarding activities.
• Communicate onboarding timelines, expectations, first-day details, and key resources to new hires.
• Partner with hiring managers, IT, and internal stakeholders to ensure incoming employees are prepared for a successful start.
• Facilitate or coordinate new hire orientation and support employees through their transition into the organization.
• Conduct follow-up check-ins, maintain onboarding records, and identify opportunities to enhance the new hire experience.

Benefits & Leave Administration

• Support employees with benefits enrollment, life event changes, leave requests, and general program questions.
• Act as a resource for employees navigating benefit and leave processes, providing timely guidance and support.
• Coordinate leave administration activities, including documentation, certifications, approvals, return-to-work processes, and ongoing communication.
• Partner with employees, managers, vendors, payroll, and third-party administrators to ensure accurate and timely administration of benefits and leaves.
• Support annual open enrollment activities, benefit communications, compliance requirements, and employee education initiatives.
• Maintain accurate benefits and leave records, track required follow-up actions, and support policy compliance.

Payroll & HR Operations Support

• Support payroll processing by reviewing employee transactions and maintaining accurate employee records.
• Process personnel changes, including hires, transfers, promotions, compensation changes, and separations.
• Audit HR and payroll data, resolve discrepancies, and respond to employee payroll inquiries.
• Maintain accurate employee data within HRIS and payroll systems.

Requirements

• 2+ years of experience in Human Resources, People Operations, Benefits Administration, Leave Administration, Employee Experience, or a related field.
• Experience supporting employee onboarding new hire programs, employee benefits, and leave administration.
• Knowledge of FMLA, ADA, Form I-9 requirements, and benefits administration practices preferred.
• Strong organizational skills with the ability to manage multiple priorities and employee processes simultaneously.
• Excellent attention to detail and ability to maintain accurate, confidential employee records.
• Strong written and verbal communication skills with a customer-service mindset.
• Ability to communicate professionally with candidates, employees, managers, vendors, and business partners.
• Proficiency with HR systems and Microsoft 365 applications.
• Experience with HRIS, onboarding, benefits, and leave administration platforms preferred.
• SHRM-CP or PHR certification preferred.

We Offer

• Competitive pay and benefits
• Student loan repayment assistance
• Generous vacation and sick plans
• Medical (including telehealth), dental, and vision
• 401k Retirement match
• Flexible spending accounts (FSA)
• Health savings accounts (HSA)
• Agency paid, basic life, and AD&D insurance
• Career ladders, professional development, and promotion opportunities
• Leadership opportunities
• Great work environment and culture
• And MORE!

About the Company

Tradebe is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status, or other characteristics protected by law.

Ready to make a difference? Apply now!

#TeamTradebe #SustainableCareers #TradebeJobs

If this offer does not match your expectations, but you would like to develop your career in a company that promotes circular economy and sustainability, register on our Career Page, and don't miss out on new job opportunities! 🚀

Nearest Major Market: Chicago