Personal assistant (CEO)

About the Position

Personal assistant (CEO)

All, Ukraine

KYIVSTAR Київстар – HR & Administration /

Full-time / Hybrid

Kyivstar is looking for a professional assistant to provide support for our Chief Executive Officer – Oleksandr Komarov.

This role combines executive assistant responsibilities with business coordination, analytical support, and exposure to confidential strategic matters.

Responsibilities

• Executive & Calendar Management

  • Full ownership of CEO’s calendar: prioritization, scheduling, and optimization of meetings
  • Coordination of board meetings, shareholder interactions, and executive committees
  • Preparation of daily/weekly briefings and agendas
  • Gatekeeping and prioritization of incoming requests
  • Travel planning (international & domestic), logistics, visas, and protocol arrangements

• Strategic & Business Support

  • Preparation of presentations, briefing notes, analytical summaries, and business correspondence
  • Follow-up on strategic initiatives and CEO assignments across departments
  • Monitoring deadlines and ensuring execution discipline
  • Participation in key meetings; preparation of minutes and action trackers
  • Support in preparation for negotiations, investor meetings, and public appearances

• Cross-Functional Coordination

  • Acting as liaison between CEO and C-level executives
  • Ensuring alignment of information flows between headquarters, subsidiaries, and partners
  • Coordinating confidential projects and ad-hoc cross-department initiatives
  • Maintaining structured documentation and tracking systems

• Confidential & Sensitive Matters

  • Handling strictly confidential information
  • Supporting CEO in personal business matters when required
  • Managing sensitive stakeholder communications

Requirements

• 3+ years of experience as Executive Assistant / Personal Assistant role to C-level or business owner
• Experience in large, structured organizations (preferably >1000 employees)
• Strong business acumen and understanding of corporate governance processes
• Excellent written and verbal communication skills in Ukrainian and English
• High level of discretion and integrity
• Ability to operate in high-pressure, fast-paced environments
• Strong organizational and prioritization skills

Personal Profile

• Structured thinking, perfect time management
• High emotional intelligence and stakeholder management skills
• Proactive and solution-oriented
• Stress-resilient and adaptable

We Offer

• Opportunity to work in a dynamic and innovative environment
• Competitive salary and benefits package
• Professional development and growth opportunities

About the Company

Зазирніть в наш Instagram - там про людей, культуру та життя в Київстар → Instagram

А останні новини про нас шукайте в LinkedIn → LinkedIn

Робота в Київстар, який входить до міжнародної Групи компаній Київстар, вимагає від нас дотримання високого рівня ділової етики, юридичних зобов'язань, наших цінностей та Кодексу поведінки міжнародної Групи компаній Київстар, визначених політик і процедур. Ми прагнемо бути чесними та відкритими, діяти етично, правдиво і сумлінно. Ми розуміємо важливість захисту ваших Персональних даних та прагнемо використовувати провідний досвід у цьому напрямі. Натиснувши кнопку «Відгукнутися на вакансію», ви підтверджуєте, що ви прочитали, зрозуміли та явно погодилися з нашою Політикою конфіденційності.

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Working at Kyivstar, which is a part of the international Kyivstar Group Ltd., requires us to follow high standards of business ethics, legal obligations, our values, the Group’s Code of Conduct, and all defined policies and procedures. We aim to be honest and open, act ethically, truthfully, and responsibly. We understand the importance of protecting your Personal Data and strive to apply leading practices in this area. By clicking the “Apply for this job” button, you confirm that you have read, understood, and explicitly agree to our Applicants Privacy Policy.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.