About the Position

Personal Assistant

Kyiv, Ukraine

Full-time

Immediate Start

Our client is a Ukrainian tech company that develops innovative products and works on scaling high-tech solutions in the international market.

We are looking for a Personal Assistant who can be entrusted with both business and personal matters of the CEO. For us, reliability, confidentiality, and a high level of responsibility are critically important.

Responsibilities

Participation in planning the work and external schedule of the CEO.
Coordination of the CEO's participation in key business events, including conferences, forums, and strategic meetings.
Interaction with key stakeholders, partners, and external contractors to ensure effective communication and proper preparation of meetings.
Maintaining and synchronizing the CEO's calendar, including scheduling meetings, work sessions, and other activities.
Preparation of materials, briefs, and necessary information for meetings and negotiations.
Organization of business trips for the CEO, including route planning, booking flights, hotels, and transfers.
Coordination of interaction with contractors, service providers, and internal teams for timely fulfillment of the CEO's requests and initiatives.
Ensuring full administrative support for the CEO in daily activities.
Execution of personal and business assignments on behalf of the CEO.
Organization and coordination of household and service processes, including interaction with domestic staff, contractors, and service providers.
Quality control and timeliness of service provision, as well as fulfillment of commitments.
Coordination of payments, accounts, and current operational issues as needed.
Independent resolution of daily organizational issues and the search for suitable contractors or service providers to meet the CEO's needs.

Requirements

Experience in the position of Personal Assistant, Executive Assistant, or CEO Assistant for at least 2 years.
High level of self-organization and responsibility.
Ability to work effectively in a multitasking mode and quickly change priorities.
Ability to make decisions independently within the scope of responsibility.
Attention to detail and high level of service.
Experience working with confidential information.
Proactive approach to work and result-oriented.
Willingness to work with both business and personal requests of the CEO.
English language proficiency at the Upper Intermediate+ level.

We Offer

Competitive compensation.
Official employment with a hybrid work format.
Possibility of booking for military-bound candidates.
Professional environment and a team of strong specialists.

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based in Kyiv, UA

operating globally

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Personal Assistant

Job Description, Responsibilities & Requirements