Personal Assistant

About the Position

Our client is a Ukrainian technology company developing innovative products and scaling high-tech solutions for international markets. We are looking for a Personal Assistant who can be entrusted with both business-related and personal matters of the CEO. Reliability, confidentiality, and a high level of responsibility are critical for this role.

Responsibilities

• Participate in planning the CEO’s business and external schedule.
• Coordinate the CEO’s participation in key business events, including conferences, forums, strategic meetings.
• Communicate with key stakeholders, partners, and external counterparts to ensure effective communication and proper meeting preparation.
• Manage and synchronize the CEO’s calendar, including scheduling meetings and working sessions.
• Prepare materials, briefing documents, and relevant information for meetings and negotiations.
• Coordinate business travel arrangements, including route planning, booking flights, hotels, and transfers.
• Liaise with vendors, service providers, and internal teams to ensure timely execution of the CEO’s requests and initiatives.
• Provide comprehensive administrative support to the CEO in day-to-day activities.
• Handle both personal and business-related assignments on behalf of the CEO.
• Organize and coordinate household and service-related processes, including interaction with household staff, contractors, and service providers.
• Monitor the quality and timeliness of services delivered and ensure commitments are fulfilled.
• Coordinate payments, invoices, and ongoing operational matters as required.
• Independently resolve day-to-day issues and identify appropriate vendors or service providers to address the CEO’s needs.

Requirements

• At least 2 years of experience as a Personal Assistant, Executive Assistant, or CEO Assistant.
• Strong organizational skills and a high level of responsibility.
• Ability to effectively manage multiple tasks and quickly adjust priorities.
• Capability to make independent decisions within the scope of responsibility.
• Excellent attention to detail and a strong service-oriented mindset.
• Experience handling confidential information.
• Proactive approach and results-oriented attitude.
• Ability to comfortably manage both business-related and personal requests.
• English proficiency at Upper Intermediate level or higher.

We Offer

• Competitive compensation package.
• Official employment.
• Hybrid work format.
• Possibility of military reservation (for candidates eligible under Ukrainian legislation).
• Professional environment and the opportunity to work alongside a team of strong specialists.

About the Company

Our client is a Ukrainian technology company developing innovative products and scaling high-tech solutions for international markets.