Personal Assistant to CEO

About the Position

Spendbase is a fintech company building products that help businesses manage their money, payments, and spending more efficiently.

As the company scales, the CEO’s scope grows with it. We’re looking for a junior, tech-curious person to work directly with the founder as a Personal Assistant to CEO.

This role sits right next to the CEO and is less about “being an assistant” and more about becoming a force multiplier. You’ll help bring order to chaos, move things forward, and use AI tools to make work faster, simpler, and more structured.

If you’re the type of person who already experiments with AI, tries to automate things for fun, and enjoys figuring out better ways to get things done - we'd love to meet you :)

Responsibilities

• Manage and prioritize the CEO’s calendar
• Organize international travel end-to-end (research, bookings, logistics, planning)
• Use AI tools (like Claude) to speed up research, structure information, and reduce manual work
• Turn messy inputs into clear outputs: summaries, briefs, docs, presentations
• Identify repetitive tasks and simplify or automate them (reminders, follow-ups, basic workflows)
• Handle gift sourcing and purchasing, event arrangements, and personal logistics
• Source tools, vendors, or contractors when needed and manage communication with them
• Coordinate meetings across time zones and ensure everything is prepared in advance
• Manage confidential information with full discretion
• Adapt quickly to changing priorities and urgent requests

Requirements

• 1-3 years of experience in tech / operations / analytics / support or similar roles
• Advanced English (written and spoken)
• Comfortable using AI tools (like Claude) in daily work
• Interested in automation and improving workflows
• Strong organizational and prioritization skills
• Experience organizing international travel is a plus
• High level of ownership, reliability, and discretion
• Solution-oriented mindset and ability to handle unexpected challenges
• Ability to work with a dynamic and sometimes irregular schedule
• Strong interpersonal skills and emotional resilience

We Offer

• Competitive salary
• Direct work with the CEO
• Exposure to high-level decision-making
• Fast-growing startup environment
• Paid vacation and sick leave
• Paid overtime
• Online medical consultation services

Join the Growth!

Apply now