Procurement Associate

About the Position

GOPA Tech is searching for a Procurement Associate for a SRTF Project in Syria. Under the guidance and supervision of the Head of Procurement Section, the Procurement Associate provides procurement services ensuring high quality and accuracy of work. The Procurement Associate promotes a client, quality, and results-oriented approach in the Section. He/She works in close collaboration with Procurement Officer, the operations, programme, and projects’ staff to exchange information and ensures consistent service delivery.

Responsibilities

• Assisting the Procurement Officer and the Head of Procurement Section (PRSH).
• Approaching new potential suppliers and maintaining the suppliers’ database.
• Assistance with the preparation of bids, contracts, and purchase orders for the provision of goods, services, and works.
• Follow up on bid deadlines, correspondences, and contracts.
• Keeping record of all received bids from suppliers.
• Coordination with the Programme section to ensure approvals are granted in a timely manner in compliance with the procurement and operations procedures and manuals.
• Follow up with suppliers and compliance section on vetting information.
• Control of procurement forms, specifications, and other technical information relevant to procurement procedures.
• Assurance of full compliance of procurement activities with organization’s rules, regulations, policies, and strategies.
• Assist in inspections of material with Programme staff.
• Monitoring of the stages of delivery of ongoing procurement processes.
• Clerical work, scanning of documents related to procurement activities.
• Maintaining the procurement overview.

Requirements

• University degree in Business Administration or a relevant business field is desirable.
• At least three (3) years of relevant experience is required at the national or international level.
• Experience in procurement or projects’ related area.
• Experience in sourcing and purchasing in Syria of goods and services relevant for at least one of the main focused areas (rehabilitation of public services infrastructure for electricity supply, water supply, health service, education).
• Reasonable knowledge of the Arabic market for goods and services for emergency and rehabilitation aid in other sectors not covered above, including repair and transport services.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Procurement Certificates (e.g., CIPS) would be an asset.
• Good communication skills.
• Excellent working knowledge of written and spoken English and Arabic.
• Knowledge of Arabic is an asset.

General Competencies

• Demonstrating/safeguarding ethics, integrity, and sound judgment in a multi-cultural workspace.
• Self-development, initiative-taking.
• Acting as a team player and facilitating teamwork.
• Facilitating and encouraging open communication in the team, communicating effectively.
• Creating synergies through self-control.
• Managing conflict.
• Learning and sharing knowledge and encouraging the learning of others.
• Multi-tasking.
• Organizes and prioritizes work schedule to meet organization’s needs and deadlines.

We Offer

• Opportunity to work on a meaningful project supporting the rehabilitation of public-service infrastructure in Syria.
• Professional growth and development opportunities.
• Collaborative and inclusive work environment.

About the Company

GOPA Tech is a leading organization in the field of peace and security, dedicated to providing high-quality services and support in various sectors. We are committed to making a positive impact in communities around the world.

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