Procurement Co-Ordinator (Day Shift) - Clinical Services - Almac

About the Position

CPL have partnered with ALMAC Group to recruit for a Procurement Co-Ordinator (Day Shift) to join their team on a temporary, on-going contract. The post holder will support the procurement function (UK/EU), handling key elements of the end-to-end procurement process including sourcing, order placement, expediting timely delivery, and receipting of goods. They will work with Operational Departments acting as a key liaison between internal departments and external vendors.

Location: Craigavon, Northern Ireland, United Kingdom

Pay Rate: £14.20 per hour

Benefits: 34 days holiday per annum

Hours: 37.5 hours per week

Shift: Day Shift - Mon-Fri – Core Hours 10.00 – 16.00

Responsibilities

• Ensure that all Purchase Orders including Customer specific, Expense (Stationary, Sundry, and PPE), Depot, and Almac inventory are placed in a timely manner.
• Ensure internal procedures are followed with regards to order placement, appropriate purchase order approvals, and management of capex spend.
• Expedite Order confirmations and agree delivery dates with suppliers, communicating any confirmed delivery dates or delays effectively to Operational Departments.
• Ensure the purchase order system is maintained and kept up to date at all times.
• Resolve material queries resulting from supplier non-conformances, e.g., provision of purchase documentation such as certificates & packing lists.
• Liaise with Procurement Specialists to ensure the timely order placement from pre-defined Re-order point reports.
• Liaise with operational departments to support sourcing the most cost-effective option on sundry and commodity items, negotiating costs, and offering alternatives as applicable.
• Record departmental KPIs.
• Assist with data capture for supplier KPIs to include the recording of internal information specifically relating to the upkeep of Tracker Spreadsheets.
• Support invoice approval by checking received quantities against invoice quantity and invoice price against purchase order price, liaising with Vendors to resolve any invoice discrepancies or delivery queries.
• Assume responsibility for the overall administration and filing within the department, i.e., Purchase Order and Delivery Documentation, data entry, preparation of reports/presentations.
• Ensure effective time management, prioritizing tasks in accordance with department structure.
• Ensure documentation is generated and completed in accordance with the principles of GMP and internal Standard Operations Procedures.
• Provide administrative support for RFPs and complete cost comparisons of Vendor quotations.
• Provide administrative support for Global Projects / Initiatives as applicable.
• Fulfil any necessary duties associated with the role, as and when required.

Requirements

• Essential Requirements:
  • GCSE Mathematics and English Language at Grade C or above (or equivalent)
  • Significant relevant experience in a warehousing role.
• Experience:
  • Previous experience within a busy office environment.
  • Demonstrated experience in sourcing materials, generating and placing orders, as well as expediting orders with suppliers.
• Key Skills:
  • Proficiency in the use of IT packages (to include Microsoft Word, Excel, Outlook).
  • Proven ability to follow written work instructions.
  • Proven communication skills (written and verbal).
  • Ability to manage multiple tasks simultaneously whilst maintaining a high level of accuracy in all work carried out.
  • Ability to work effectively on own initiative and effectively contribute within a team environment.

We Offer

• Competitive salary of £28,000 per year.
• Opportunity to work in a dynamic and innovative environment.
• Access to professional development opportunities.

About the Company

Almac is a leading global provider of drug development and clinical trial services. We are committed to providing high-quality services to our clients and fostering a diverse and inclusive workplace.

For further details, please apply directly below or contact Rebekah Russel directly. CPL is an equal opportunities employer and welcomes applicants from all backgrounds. We recognize that a diverse and inclusive workplace will better our relationships and services with our clients, our candidates, our communities, and one another. Be You, Be Kind, Be Proud.