Procurement Specialist | f/m/d

About the Position

Procurement Specialist | f/m/d

Gdansk

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About Us

ERGO Technology & Services S.A. (ET&S), a member of the Munich Re and ERGO Group, is delivering integrated IT and business services to international markets. Our expertise lies in providing advanced IT services, with a focus on modern, business-driven technology solutions. On the business side, we also support the Group in various end-to-end insurance processes, including finance, operations, and underwriting. With offices in Warsaw and Gdansk, and strong global partnerships, we foster a dynamic, multicultural environment that promotes diversity and international opportunities.

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Responsibilities

• Processing Purchase Requisitions and issuing Purchase Orders
• Onboarding suppliers
• Maintaining good relationships with external providers and internal stakeholders
• Supporting the External IT Services category and any other associated tasks
• Collecting, preparing, and issuing monthly accrual reports, ensuring stakeholders meet deadlines and the report is issued in a timely manner
• Dealing with invoice queries and managing invoice discrepancies (timesheets, additional costs e.g. travel cost)
• Suggesting solutions and reporting issues to the relevant departments
• Collecting input data required for onboarding of external personnel – data necessary for the onboarding team to kick-off the process and coordination of the E2E process
• Identifying improvement ideas/activities within the procurement area to optimize the process
• Maintaining responsibilities in line with company regulations
• Providing support in other procurement-related areas

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Requirements

• Fluency in English and Polish
• Minimum of 3 years in a similar role
• Good knowledge of MS Office
• Excellent communication skills
• Ability to adapt within a fast-moving and growing environment
• Can-do attitude
• Attention to detail

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Nice to Have

• Knowledge of German
• Experience with the Coupa/SAP systems

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Perks & Benefits

Let's be healthy

Medical package, sports card, and numerous sports sections – these are some of the benefits that help our employees stay in good shape.

Let's be balanced

Work-life balance is a key aspect of a healthy workplace. We offer our employees flexible working hours, a confidential employee assistant program, as well as the possibility of remote working. However, staying at home with our in-office gaming room and dog-friendly office in Warsaw won’t be easy.

Let's be smart

We organize numerous workshops and training courses. Thanks to hackathons and meetups, our specialists share their expertise with others. Additionally, we have a wide range of digital learning platforms and language courses.

Let's be responsible

Each year, we participate in several CSR activities, during which, together with our colleagues, we do our best to create a better future.

Let's be fun

Company-wide bike races and soccer matches, film marathons in our cinema room, or other engaging team-building activities – we got it covered!

Let's be diverse

Every team member is valued, regardless of gender, nationality, religious beliefs, disability, age, and sexual orientation or identity. Your qualifications, experience, and mindset are our greatest benefit!

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Get to know us better

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