Job Description, Responsibilities & Requirements
Description language:
About the Position
East Europe Foundation is delighted to announce an opening for a Program Assistant. The selected candidate will play a crucial role in the implementation of a project focused on digital transformation.
Start date: May 2024.
Location: Kyiv, Ukraine.
Employment Type: Full-time.
Work Format: Hybrid.
Responsibilities
- Assist in the daily execution of the program, including logistics preparation and reporting.
- Conduct research and analyze information.
- Collect data on project activities, update databases and registers.
- Write technical specifications in coordination with project managers.
- Verify the results of services provided and work performed by contractors.
- Organize both online and offline meetings.
- Maintain work records, including follow-up after meetings.
- Manage the project’s document flow, including collecting, archiving, and regularly updating documents.
- Handle document-related tasks such as receiving, sending, signing, scanning, and organizing.
- Verify primary accounting documents.
- Assist in organizing and providing logistical support for program activities (meetings, conferences, round tables, training events, business visits, and business trips).
- Communicate with potential suppliers and project partners.
- Assist in coordinating drivers/vehicles and postal shipments.
Requirements
- Bachelor’s degree (or equivalent) in Management, Public Administration, Social Sciences, Economics, or a related field.
- At least 1 year of specialized work experience.
- Proficiency in PC, MS Office, and Google Drive tools.
- Excellent communication skills in Ukrainian and English.
- Intermediate or higher level of English proficiency.
- Experience in the public sector and/or international organizations is a plus.
Desired Skills
- Ability to work with and systematize information.
- Attention to detail, responsibility, and proactivity.
- High level of self-organization.
- Eagerness to learn.
- Ability to work effectively in a multitasking environment and adapt to changes.
- Moderation and diligence in fulfilling assigned tasks.
Application Process
To apply, please send a cover letter and resume to [email@protected] with “Program Assistant” in the subject line by May 12, 2024.