Program Assistant

About the Position

East Europe Foundation is excited to announce an opening for the position of Program Assistant for the Zrozumilo! Educational Online Platform. This is a full-time hybrid role based in Kyiv, Ukraine, with a start date in July-August 2024.

Responsibilities

• Workflow Organization: Scheduling meetings, maintaining calendars, taking notes from meetings and events, and managing correspondence (incoming and outgoing).
• Document Management: Preparing documents for tenders, ensuring stable work with contractors, customers, program teams, monitoring contract performance, and ensuring proper storage of all documents.
• Program Activities Assistance: Assisting in organizing program activities (meetings, conferences, round tables, training events, working visits, and business trips) and providing logistical support.
• Online Course Preparation: Participating in the preparation of online courses at all stages: preparation of necessary documents, communication with the contractor, program team, and speakers. If necessary, and at the request of the management, attend the film set.
• Forming requests for payments in the Fund’s automated system.
• Assisting in preparing program documents: plans, reports.
• Monitoring resources that publish grant proposals. Assisting in preparing proposals for grant applications.
• Execution of a wide range of assignments of the manager of the Zrozumilo! Educational Online Platform related to the implementation of the program and activities of the Foundation.

Requirements

• Bachelor’s Degree (or equivalent) in Management, Public Administration, Pedagogy, Social Sciences, Economics, or a related field.
• At least 1 year of specialized work experience.
• Confident knowledge of PC and MS Office and Google Drive tools.
• Good communication skills in Ukrainian and English.
• Intermediate or higher level of English proficiency.
• Experience in the education, public sector, and/or international organizations will be an advantage.

Desired Skills

• Ability to work with information and the ability to systematize it.
• Attention to detail, responsibility, proactivity.
• High level of self-organization.
• Desire to learn.
• Ability to work effectively in multitasking mode and adapt to changes.
• Moderation and diligence in fulfilling the assigned tasks.

We Offer

• Opportunity to work with a reputable organization.
• Professional growth and development opportunities.
• Collaborative and dynamic work environment.

How to Apply

To apply, please send a motivation letter and CV to [email protected] by July 15, 2024, indicating “Zrozumilo! Program Assistant” in the subject line.

East Europe Foundation reserves the right to contact only selected candidates.