Program Coordinator - Federal Programs

About the Position

We are seeking a detail-oriented Program Coordinator to provide critical administrative and operational support for our growing portfolio of government contracts, with a primary focus on National Reconnaissance Office (NRO) programs and Department of War initiatives. This role will work directly with our Program Manager to handle day-to-day reporting requirements, client communications, meeting coordination, and deliverable tracking, enabling the program leadership to focus on strategic initiatives and technical program execution.

Responsibilities

Daily Reporting & Data Management

• Prepare and submit daily collection reports to NRO via AVALON system by 11:00 AM ET (Monday-Friday)
• Compile weekly collection/delivery metrics for NRO (due Tuesdays by noon ET), including data formatting, quality control, and record-keeping for invoicing purposes
• Assist with monthly metrics compilation and revenue recognition documentation
• Maintain organized files and tracking systems to support reporting accuracy and audit requirements

Meeting Coordination & Documentation

• Coordinate logistics for biweekly meetings with NRO stakeholders, including scheduling, agenda preparation, and materials distribution
• Attend and document weekly internal Spire team meetings, tracking action items and follow-up requirements
• Support preparation of materials for monthly Project Management Reviews (PMRs), including status updates and action item summaries
• Distribute meeting notes and ensure timely follow-up on assigned action items

Client Support & Communication

• Serve as initial point of contact for routine NRO inquiries and information requests, escalating complex issues to the Program Manager
• Draft responses to standard customer questions and status requests under Program Manager guidance
• Maintain regular communication cadence with government stakeholders on routine matters
• Track and monitor customer requests to ensure timely responses and resolution

Project Support & Campaign Coordination

• Assist with administrative setup and documentation for new tasking and RFGL collection projects
• Support initiation activities for new collection campaigns, coordinating with technical teams on deliverable schedules
• Provide administrative support during Space Force TacSRT tasking exercises, including daily standup coordination, slide deck compilation, and daily report assembly
• Track project milestones and deadlines, providing proactive alerts to Program Manager

Contract Administration Support

• Monitor deliverable schedules and provide advance notification of upcoming deadlines
• Assist with documentation required for contract compliance and reporting
• Maintain records to support invoicing processes and revenue recognition
• Help coordinate responses to contract administration questions and documentation requests

Cross-Functional Coordination

• Facilitate communication between government customers and internal technical teams (IT/Security, Engineering, Business Development)
• Support coordination of cybersecurity deliverable schedules and status updates
• Assist with scheduling and logistics for demonstrations and technical reviews
• Help coordinate Modeling and Simulation deliverable tracking with technical teams

Requirements

• Associate's or Bachelor's degree in Business Administration, Communications, or related field, OR a degree in a Space-related field, OR equivalent combination of education and relevant experience
• 1-3 years of experience in an administrative, coordination, or junior project support role (government contracting experience preferred but not required)
• Ability to obtain and maintain Secret clearance (or active Secret clearance)
• Strong organizational skills with demonstrated ability to manage multiple tasks and competing deadlines
• Excellent written communication skills and attention to detail
• Proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and Word
• Comfortable learning new software systems and databases
• Self-starter who can work independently once trained on established processes
• Professional demeanor and ability to interact appropriately with government clients

Nice to Have

• Active Secret or Top Secret clearance
• Prior experience supporting Department of War or Intelligence Community contracts
• Familiarity with project management principles and tools
• Experience with data compilation, formatting, and quality control processes
• Background in aerospace, defense, or technology sectors
• Experience with government reporting systems or databases
• Understanding of basic financial/invoicing processes

We Offer

• Competitive salary range: $90,000-$130,000 USD
• Full-time position with standard business hours, Monday through Friday
• Some scheduling flexibility may be available depending on workload and customer needs
• Remote work options may be available depending on security requirements
• Comprehensive benefits package including vacation, sick, and personal time off; optional medical, dental, vision, life, and disability coverage; a 401(K) plan; health and wellness reimbursement program; and participation in Spire’s Employee Stock Purchase Plan
• Access to US export-controlled software and/or technology (licenses provided by Spire)
• Hybrid work model requiring a minimum of three days per week in the office
• Global Perks: Name Your Satellite Program (NYSP), Launch Attendance, Generous Time Off Policy, Education Assistance Program, Employee Assistance Program (EAP), Employee Stock Purchase Program (ESPP), Family Leave, Fitness Reimbursement, Employee Referral Program, Healthy snacks & beverages in every office

About the Company

We improve life on Earth with data from space.

Spire Global is a space-to-cloud analytics company that owns and operates the largest multi-purpose constellation of satellites. Its proprietary data and algorithms provide the most advanced maritime, aviation, and weather tracking in the world. In addition to its constellation, Spire’s data infrastructure includes a global ground station network and 24/7 operations that provide real-time global coverage of every point on Earth.

Spire is Global and our success draws upon the diverse viewpoints, skills and experiences of our employees. We are proud to be an equal opportunity employer and are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or veteran status.

To help maintain a safe and secure workplace for Spire employees, all candidates who receive a conditional offer will be required to complete a background check. This may include criminal history and employment verification.

Please take a moment to review Spire's Global Data Privacy Notice for Employees, Contractors, Candidates and Visitors, as well as Spire's Privacy Policy.

Kindly be advised that communication regarding your application may come from @spire.com, @recruiting.spire.com, or from Candidate.fyi (our scheduling tool).

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