Job Description, Responsibilities & Requirements
About the Position
We are seeking a Programme Assistant (G5) for the OSCE Presence in Albania. Responsibilities include coordinating administrative processes, organizing events, and drafting documentation. Requires excellent communication skills in English and Albanian.
Responsibilities
- Coordinates administrative, procurement, and logistical processes for departmental projects and activities.
- Plans, organizes, and schedules meetings, workshops, conferences, training sessions, study visits, missions, and public events.
- Drafts and edits correspondence, briefing notes, reports, meeting minutes, presentations, statistical summaries, website and social media content, and other programme-related documentation.
- Researches, collects, analyzes, and summarizes information and data from governmental institutions, international organizations, media sources, and civil society stakeholders.
- Maintains departmental calendars, activity schedules, contact databases, filing systems, and information flow.
- Liaises regularly with OSCE departments and external counterparts to exchange information, coordinate activities, resolve administrative and logistical issues, and maintain effective working relationships.
Requirements
- Education: Completed secondary education supplemented by specialized training or studies in general administration, social sciences, or similar humanistic studies.
- Experience and knowledge/skills:
- Minimum five years of relevant working experience in administrative, programme, or project support functions within international organizations, public institutions, civil society organizations, or private sector entities.
- Experience in organizing events, coordinating administrative processes, and supporting project implementation.
- Ability to conduct research and collect information from a variety of sources, to assess large amounts of information, and to provide clear and summarized feedback.
- Ability to effectively multi-task and deliver results under tight deadlines.
- Computer literacy with practical experience with Microsoft Office applications and knowledge of social media platforms.
- Ability to work with people of different nationalities, religions, and cultural backgrounds.
- Languages: Excellent oral and written communication skills in English and Albanian.
We Offer
- Remuneration: According to the fixed OSCE salary scale, the monthly remuneration for G5 is approximately 1,333 EUR, subject to National Social Security deductions, in line with the Albanian Law.
- Contract Type: Local Contracted
- Job Level: General Services
- Job Type: Contracted
- Location: ALB - OSCE Presence in Albania, Tirana
- Issue Date: Jul 16, 2026
- Closing Date: Aug 6, 2026
- Employee Status: Fixed Term
- Schedule: Full-time
About the Company
The OSCE Presence in Albania is dedicated to promoting democratization, the rule of law, and human rights, as well as consolidating democratic institutions in line with OSCE principles, standards, and commitments. Established in 1997, the Presence’s activities range from arms control and the fight against trafficking to electoral assistance; anti-corruption initiatives; gender mainstreaming and environmental projects; human rights protection; legislative, judicial, and media reform; and the capacity-building of law enforcement officials.
For more detailed information on the structure and work of the OSCE Presence in Albania, please see: OSCE Presence in Albania.
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade, or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic, and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence, and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas, and relocation.
Please be aware that OSCE appointments are subject to medical clearance.
The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional, and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.
Please be aware that the OSCE does not request payment at any stage of the application and review process.