Project Administrator (Pristina, Kosovo)

About the Position

Project Administrator (Pristina, Kosovo)

GOPA Com. is a private organization based in Brussels and member of the GOPA group, one of the world’s leading development consultants. GOPA Com. is a leading communication agency.

GOPA Com. teams are a group of highly driven professionals dedicated to achieving the greatest impact through our projects across geographies.

Responsibilities

Project Contractual Administration

• Draft, prepare, coordinate signature, and ensure proper filing of expert and project staff Service Agreements and addenda under the guidance and instructions of the Project Managers.
• Draft, prepare, coordinate signature, and ensure proper filing of Service Provider and Sub-contractors’ Service Agreements and addenda under the guidance and instructions of the Project Managers.

Project Administration

• Create vendors and purchase orders based on financial agreements provided by Project Managers and follow-up the approval procedures.
• Submit and allocate project cost invoices based on signed service contracts and timesheets.
• Follow-up on payments.
• Report any potential issues you identify to the Project Manager in a timely manner and propose effective solutions.

Project Documents Administration

• Administer project documentation and store required files on the company server.
• Support the project managers and financial controllers in the preparation of audit documentation.

Compliance

• Ensure Compliance requirements are met for all the projects in your portfolio, in close collaboration with the Project Managers and the Compliance Officer.
• Collaborate closely with Financial Controllers and Project Managers.
• Ensure that GOPA Procedures are strictly adhered to at each step of the process you will initiate.

Requirements

• Between 1 & 2 years of experience.
• Willingness to grow in a company which is part of a larger group.
• First experience in office or business administration.
• University degree (Administration, Business, Finances, or similar).
• Genuine interest in GOPA’s mission and recognition of our values: respect, honesty, empathy, professionalism, and dynamism.
• Comfortable using new software and excellent knowledge of the MS Office suite, particularly Excel.
• Excellent communication skills in English and French (is a plus), both verbal and written.
• Ability to work in a team but also independently.
• Enjoyment of administrative tasks with sometimes tight deadlines.
• Pride in delivering high-quality work that colleagues can rely on.
• Ability to follow internal guidelines and procedures and ensure others do the same.
• True team player.

We Offer

• A renewable one-year contract.
• At least 3 days per week in our local office near Pristina city centre.
• In-house trainings for usage of all company systems and tools.

About the Company

Discover the GOPA World with us!