Project Manager (Philippines)

About the Position

Position Title: Project Manager (Philippines)

Position Location: Manila, Philippines

Timeframe: 1 year / Upon availability of fund

Type of contract: Short-term (part-time) consultancy

Supervisor: Senior Programs Manager - South & Southeast Asia

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Responsibilities

Project Management

• Develop work-plans in accordance with proposals/contracts/terms of reference and project-logframes, liaise with clients, and work with technical and support teams to plan and successfully deliver projects;
• Maintain and regularly update detailed work plans based on client and team feedback;
• Oversee technical workstreams, coordinate with team members where necessary, and ensure that deliverables are on-time and excellent;
• Allocate human resources based on work and resource plans, and ensure clear communication with Finance/Accounting Department;
• Deliver operating budget to Finance/Accounting Department; track expenditure through monthly BvAs to ensure spending remains within approved budget;
• File all project-related documentation in accordance with COAR processes and standards;
• Ensure project team members submit monthly timesheets and invoices correctly and before within deadline;
• Support the finance team with the preparation of invoices to clients in compliance with contract clauses;
• Ensure projects are compliant with client procedures, contractual arrangements and general terms and conditions (including finances, procurement, recruitment etc.);

Client Management

• Under the leadership of either the Senior Program Manager, act as a focal point for client engagement, ensuring communication is fast, clear and precise;
• Proactively communicate with clients and incorporate feedback into deliverables;
• Ensure the client is constantly up to date on workstreams and any modifications.

Organizational

• In coordination with the Senior Program Manager, engage with external stakeholders and peers to increase the visibility of COAR profile in the Philippines region
• Support the Senior Program Manager in business development by contributing to proposals/bids and engaging with potential clients
• Participate and contribute in internal and external organizational meetings.

Contextual

• Maintain a working knowledge of research methodologies and best practice as these pertain to COAR’s projects;
• Develop and maintain a working knowledge of the political, economic, social, humanitarian, military and conflict-related, infrastructure-related, and geopolitical dynamics in relevant countries;
• Develop and maintain a working knowledge of client-needs, the response architecture, relevant UN agencies, funds and programmes, as well as the programmes, interventions, and activities of relevant international NGOs, civil society organizations, etc.;

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Requirements

Core Skills

• Project Management
• Budget Management
• Client Relations
• Compliance
• Team Coordination

Secondary Skills

• Microsoft Office
• Google Applications
• Regional Knowledge
• Interpersonal Skills
• Communication Skills

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Qualifications and Experience

• A BA degree in business management, political science, international affairs, public administration, public policy, international development, or a related field
• A minimum of two years’ work experience in the management and implementation of client-funded projects, preferably within the field of research and analysis
• Strong understanding of donor government requirements, regulations, and rules, particularly as related to compliance and due diligence
• Experience managing budgets
• Work experience with an implementing organization, such as a UN agency or local/international NGO highly desirable
• Demonstrated understanding of donor-funded humanitarian, early recovery, peacebuilding, stabilization, and/or development architecture
• Strong interpersonal, organizational, and managerial skills
• Demonstrated knowledge of the regional context, namely Philippines.
• Native or near-native English
• Excellent command of Microsoft Office applications and Google Applications
• Demonstrated ability and/or willingness to work under tight deadlines, and liaise with donor representatives and partner organization colleagues under pressure and during off-work hours
• Demonstrated ability to work collaboratively and independently within a remote-based team
• Strong presentation, reporting, and communication skills
• Strong organizational and interpersonal skills
• High level of professionalism
• Commitment to discretion and confidentiality
• Strict adherence to COAR’s code of conduct and safeguarding policies at all times.

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About COAR

COAR is an independent social enterprise that directly supports practitioners, policymakers, and donors by facilitating humanitarian and development interventions in complex, fragile, and high-risk environments.

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