QHSE Administrative Assistant

About the Position

Ref#: J022943_1787843318

We are seeking a QHSE Administrative Assistant for maternity cover in the United Kingdom to support QHSE functions and ensure smooth operations.

Type of work: Contract

Start date: September 21st, 2026

Duration: More than 1 year

Responsibilities

• Document control, document review administration, document approvals, and maintenance of document registers.
• Maintaining QHSE databases, trackers, action logs, and associated records.
• Management of Safety Observation Cards (SOCs), including issuing reference numbers, monitoring progress, chasing actions, and ensuring feedback is provided.
• Administration of Manufacturing Rejection Reports (MRRs), including maintaining registers, contacting suppliers, monitoring responses, and following up actions.
• Workplace inspection administration, recording findings, assigning actions, monitoring progress, and supporting action close-out.
• Emergency drill administration, action tracking, and record management.
• Customer satisfaction monitoring and reporting.
• Minute taking and issuing meeting minutes, including recording, tracking, and following up actions arising from meetings.
• Maintaining and following up the Master Action Tracker, monitoring outstanding actions, chasing responsible persons, and updating records when actions have been completed and closed.
• Assisting with monthly HSEQ reporting.
• Administration of supplier and client questionnaires.
• First aid supplies, emergency spill kit monthly checks.
• Lift plan administration and filing.
• Filing of waste transfer notes and other compliance records.
• Weekly, fortnightly, and monthly compliance administration activities.
• General administrative support to the QHSE department.

Requirements

The role would not be expected to undertake activities requiring specialist QHSE knowledge, qualifications, or competency.

Contact

Consultant: Meridyth Alderson

Phone: 07495 427 419

Email: [email protected]