RBS Admin Assistant (with Invoice, SAP and Logistic experience)

About the Position

We are looking for an RBS Admin Assistant with Invoice, SAP, and Logistic experience to join our team at SGS. The ideal candidate will provide support in the administrative tasks of the business line, ensuring smooth operations and compliance with internal and contractual requirements.

Responsibilities

• Create Purchase Orders: Issue detailed and accurate purchase orders for external vendors and affiliates, ensuring compliance with internal and contractual requirements. Track delivery, deadlines, and service quality. Maintain ongoing communication with vendors and internal teams to resolve issues or adjust orders. Manage records and documentation associated with each purchase for internal or external audits.
• Assist in the Preparation of Proposals and Tenders: Support the collection of technical, financial, and administrative information required for proposals and tenders. Assist in drafting, reviewing, and formatting documents to meet client or tender requirements. Ensure timely submission of proposals, maintaining version control and document tracking. Coordinate with various departments (sales, operations, finance) to ensure all information is accurate and consistent.
• Support Colleagues: Provide support with additional administrative needs as required. Develop skills and knowledge to progress in your career. Develops trust by providing timely responses to all inquiries, whether by Teams, email, or phone. Promotes a positive “Can do!” attitude and a safe working environment. Be knowledgeable and compliant with SGS procedures and standards. Takes initiative in all we do and perform other duties as required to further SGS mission of service, quality, and growth. Builds and maintains strong working relationships. Ensures work area in GBS is kept clean and presentable at all times. Remains familiar with SGS quality assurance procedures. Complies to all SGS QHSE and HR policies and procedures.

Requirements

• Education: Bachelor’s degree in administration, Secretarial Studies, or similar.
• Skills:
  • Advanced proficiency in office tools (Excel, Outlook, PowerPoint, Word).
  • Advanced proficiency in Windows-based applications.
  • Good command of the English language (B2+).
• Experience:
  • Prior experience in administrative roles.
  • Salesforce experience.
  • LinkedIn experience.
  • German language skills.

We Offer

• Hybrid work arrangement: May differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.

About the Company

We are SGS – the world’s leading testing, inspection, and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer, and more interconnected world.