Resource Manager (Workforce Planning and Staffing)

About the Position

At JetBrains, we create intelligent tools that help developers work smarter. For more than 25 years, our products – including IntelliJ IDEA, PyCharm, WebStorm, Rider, TeamCity, and many others – have been shaping the global software ecosystem. Millions of developers and thousands of companies worldwide rely on JetBrains tools to build, ship, and scale their software.

We’re looking for a Resource Manager (Workforce Planning and Staffing) to partner closely with the Talent Acquisition team and division leads, HR business partners, and the Finance department. In this role, you will own workforce planning and headcount governance, help leaders make clear staffing trade-offs, and turn hiring demand into predictable, high-quality outcomes.

Responsibilities

• Own and maintain department workforce plans, including headcount, open roles, timing, priorities, and statuses.
• Ensure staffing plans stay accurate, up to date, and aligned with approved budgets, headcount allocation, and company-wide governance.
• Partner closely with the Talent Acquisition team, business unit leaders, hiring managers, HR business partners, and the Finance department.
• Translate business goals into clear staffing priorities, surface trade-offs early, and help leaders make realistic decisions when capacity or budget is constrained.
• Facilitate role scoping and intake discussions to clarify business needs, required capabilities, appropriate role levels (seniority and scope), target profiles, evaluation approaches, and hiring timelines, ensuring consistent level calibration and improving forecast accuracy.
• Turn staffing priorities into an executable hiring roadmap and ensure the Talent Acquisition team has the inputs, alignment, and decision clarity needed to deliver.
• Identify and remove blockers such as unclear role requirements, unrealistic expectations, compensation mismatches, interview capacity issues, slow decision-making, or process friction.
• Provide regular leadership updates, forward-looking forecasts, and scenario planning, including business impact, delivery risks, and recommendations for course correction.
• Support business review and planning cycles with clear staffing updates, hiring outlooks, and what-if scenarios related to demand, timing, attrition, and budget.
• Govern headcount allocation, replacement logic, and internal mobility moves to ensure staffing decisions reflect the real organization and approved capacity.
• Advise on alternatives to external hiring where appropriate, including internal mobility, temporary rotations, outsourcing/outstaffing, or role redesign.
• Improve staffing processes, reporting quality, data accuracy, and working agreements across the department.
• Promote equitable and inclusive hiring practices by clearly defining roles, consistently evaluating candidates, and paying attention to diverse candidate pipelines.
• Support senior-level or business-critical hiring processes when additional coordination or support is needed.

Requirements

• Experience in workforce planning, staffing, recruiting operations, talent operations, HR business partnering, or another cross-functional role at the intersection of people, planning, and execution.
• Comfortable working with headcount plans, budgets, forecasts, and leadership reporting.
• Use data and analytics to derive clear conclusions, identify risks, and support decision-making.
• Understand hiring processes and the factors that affect delivery, quality, and candidate experience.
• Can build trust with senior stakeholders and challenge unrealistic or unclear requests in a constructive way.
• Comfortable operating in a fast-paced environment, managing multiple hiring streams, and balancing strategic planning with hands-on execution.
• Understand the importance of equitable and inclusive hiring practices and apply this in role definition, candidate evaluation, and hiring processes.
• Communicate clearly in English and handle sensitive information with sound judgment.
• Highly organized, reliable, and able to bring structure to ambiguity.

Nice to Have

• Experience in a global tech company.
• Worked with workforce planning or HR systems (HRIS, ATS).
• Supported internal mobility, organizational planning, or headcount governance processes.
• Improved staffing processes, reporting, or operating cadences at scale.
• Experience working in a large, multi-team organization with many parallel priorities.

We Offer

• Strong base salary. We offer competitive pay that reflects your skills and experience.
• Flexible work location. Enjoy the freedom to work from home or from the office.
• Remote work. Spend up to 30 days per year working remotely from abroad.
• Extra time off. More days to relax, recharge, and do the things you love.
• Medical insurance allowance. Enjoy peace of mind for you and your family.
• Learning and development opportunities. Access to conferences, courses, and language classes.
• Language classes. Pick up the local language or sharpen your English skills.
• Fuel your day. Enjoy a hot meal or receive a lunch allowance on workdays.
• Mental health support. To help you feel your best, we provide easy access to professional mental health services.
• Sports benefit. Enjoy an on-site gym or sports club stipend.
• Internal events. Join company-wide celebrations and team gatherings.

*Some benefits may vary depending on location.

About the Company

At JetBrains, we create intelligent tools that help developers work smarter. For more than 25 years, our products – including IntelliJ IDEA, PyCharm, WebStorm, Rider, TeamCity, and many others – have been shaping the global software ecosystem. Millions of developers and thousands of companies worldwide rely on JetBrains tools to build, ship, and scale their software.

We are an equal opportunity employer. We know great ideas can come from anyone, anywhere. That’s why we do our best to create an open and inclusive workplace – one that welcomes everyone regardless of their background, identity, religion, age, accessibility needs, or orientation.

We process the data provided in your job application in accordance with the Recruitment Privacy Policy.