Senior HR & Onboarding Coordinator (Temporary)
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Job description
About the Position
Senior HR & Onboarding Coordinator (Temporary)
Cary, North Carolina, United States
About Us
At the core of Epic’s success are talented, passionate people. Epic prides itself on creating a collaborative, welcoming, and creative environment. Whether it’s building award-winning games or crafting engine technology that enables others to make visually stunning interactive experiences, we’re always innovating.
Being Epic means being a part of a team that continually strives to do right by our community and users. We’re constantly innovating to raise the bar of engine and game development.
Epic Games is a leading interactive entertainment company. For over 30 years we've been making award-winning games and engine technology that empowers others to make visually stunning games and 3D content that bring environments to life like never before. Epic's award-winning Unreal Engine technology not only provides game developers the ability to build high-fidelity, interactive experiences for PC, console, mobile, and VR, it is also a tool being embraced by content creators across a variety of industries such as media and entertainment, automotive, and architectural design. As we continue to build our Engine technology and develop remarkable games, we strive to build teams of world-class talent.
Responsibilities
In this role, you will:
- HR partnership & employee lifecycle support: Partner closely with assigned HR Partners to provide first-class support for both your HR Partner and the assigned business; supporting teams through employee lifecycle events and topics such as onboarding, departures, performance management, employee relations, and leads coaching.
- Pre-onboarding & compliance: Support candidates post-offer across new hires, contract conversions, interns, acquisitions, and executives - partnering with IT, Recruiting, Payroll, Facilities, Immigration, Relocation, Legal, and Benefits to resolve issues. Initiate and monitor background checks through completion, manage Form I-9 compliance for U.S. hires and equivalent right-to-work verification in other regions, and ensure all Workday onboarding items are complete before each new hire's start date.
- Onboarding & Day 1 experience: Manage Enboarder workflows end-to-end - communications, task/form completion, lead follow-up, and the vendor relationship. Monitor and respond to inquiries in the HR onboarding inbox and Slack channels. Schedule and facilitate new hire orientation (Americas, with EMEA support as needed), coordinate Day 1 location logistics, and ensure new hires are logged in and accounted for.
- Systems, data & reporting: Ensure accurate hiring data across Epic systems; complete Workday Hire Events; build and maintain Greenhouse and Airtable tracking for offers, pre-boarding tasks, and hire changes; and audit employment documents in Workday.
- HR operations: Complete administrative work within the global HR Coordinator team, including employee queries, HR Inbox, and necessary Workday updates.
- Policies, projects & process improvement: Provide guidance across our policies and procedures and help take these processes to the next level with your ideas; support defined People projects in partnership with our CoEs; and act as SME on cross-functional initiatives such as the Workday migration, executive onboarding, and onsite onboarding, identifying gaps and building improvements.
- AI-enabled ways of working: Use AI tools and automation to streamline HR and onboarding workflows, surface insights and data issues faster, and improve accuracy and efficiency across your work.
Requirements
- Solid prior experience in HR administration and/or onboarding, in a global environment.
- Ability to deliver results in a complex and fast-paced, global organization.
- Good eye for detail and strong coordination and project management skills.
- Expertise in navigating within ambiguous, high-volume situations when needed.
- Excellent communication and interpersonal skills, working in a virtual, cross-functional environment.
- Comfort using AI tools and automation to streamline processes, reduce manual work, and improve data accuracy.
- Ability to look for solutions and independently drive initiatives and process improvements as needed.
- Strong networking skills and ambition to grow.
- Strong IT and HRIS skills (Workday, Greenhouse, Enboarder, Airtable, and related systems).
We Offer
Epic Games deeply values diverse teams and an inclusive work culture, and we are proud to be an Equal Opportunity employer. Learn more about our Equal Employment Opportunity (EEO) Policy here.
Note to Recruitment Agencies: Epic does not accept any unsolicited resumes or approaches from any unauthorized third party (including recruitment or placement agencies) (i.e., a third party with whom we do not have a negotiated and validly executed agreement). We will not pay any fees to any unauthorized third party. Further details on these matters can be found here.
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