Starszy/a Koordynator/ka Biura

Starszy/a Koordynator/ka Biura

Office Management & Assisting Roles

Aplikuj!

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About the Position

We are seeking an experienced Office Manager for our CEE region to oversee administrative functions, ensure compliance, and manage office operations.

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About the Company

AUTO1 Group is a European leader in online used car platforms. We are present in over 30 countries, successfully buying and selling used cars. By connecting buyers and sellers through technology, we enable dealers and consumers to have a seamless trading experience across Europe. AUTO1 Group includes business units such as AUTO1.com and Autohero.com.

If you want to gain your first experience in an international company, submit your application and join our team!

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Responsibilities

About the Role

We are looking for an experienced individual to take comprehensive responsibility for the administrative function in the CEE region. This role is for someone who not only efficiently manages daily office operations but also establishes process order, ensures compliance, and can work independently in an international environment.

• Supervision of office spaces
• Handling incoming and outgoing correspondence
• Daily management of the e-Doręczenia inbox - monitoring and responding to official documents
• Cooperation with HQ on ensuring administrative processes comply with compliance requirements
• Ensuring smooth operation of offices within CEE (orders, equipment service, and coordination of relocations)
• Comprehensive fleet administration: repairs, inspections, insurance, DKV card management, employee driving license verification
• Organizing and settling business trips
• Coordinating financial operations (payments, invoices, cards) in close collaboration with accounting and finance departments
• Collaborating with the Data Protection Officer (DPO): reporting GDPR incidents, preparing documentation, and organizing employee training
• Conducting internal audits and verifying compliance with procedures

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Requirements

What We Expect From You

• Minimum 3 years of experience as an Office Manager, Administration Specialist, or similar, including at least one year in a fully independent position
• English language proficiency at least at B2 level, daily collaboration with headquarters and foreign branches
• Very good knowledge of Google Workspace (mail, calendar, drive) and MS Office suite
• Valid driver's license category B
• Highly developed communication skills, multitasking, and excellent work organization
• Independence, meticulousness, accuracy, and high personal culture

Nice to Have

• Experience with ERP systems (e.g., Oracle)
• Practical knowledge of GDPR regulations and experience in working with DPO

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We Offer

• Work in an international environment
• Modern tools and comfortable working conditions
• Subsidized healthcare and sports card
• Group insurance
• English lessons
• Employee discounts on company products
• A cohesive team and a good atmosphere

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Apply

Fill out the application by submitting your CV at the top of this form. You can attach additional documents such as a cover letter or portfolio.