Starszy/Główny Specjalista (nr ref. 1/8/2026/BC/244)

About the Position

We are seeking a Senior/Lead Specialist for our team in Warsaw, Poland, to manage administrative and technical processes.

Responsibilities

• Administer formalities related to procurement processes and renewal of contracts for supplies, leases, acquisition of administrative decisions, media supplier contacts, and correspondence management.
• Administer and handle billing documents for costs associated with procurement and maintenance of contracts, energy supplies, and other office-related expenses.
• Coordinate the circulation of investment documentation and administrative decisions among process participants.
• Maintain contact and oversee participants and contractors in administrative processes.
• Plan, coordinate, and supervise the execution of technical work related to the repair of technical infrastructure.
• Create descriptions of the subject of the order for the implementation of public procurement procedures under the PZP Act.
• Handle the process of official delegations, including ordering services and verifying documentation related to domestic and international trips.
• Participate in the development of internal regulations and procedures.

Requirements

Starszy Specjalista

• Higher education
• 3 years of professional experience, including at least 1 year in public administration, including in local governments or research institutions
• Practical knowledge of administrative processes
• Very good knowledge of MS Office (especially MS Word and MS Excel)
• Knowledge of English is welcome
• Excellent work organization, independence, reliability, and accuracy
• Communicativeness and ability to work effectively in a team, including cooperation with various stakeholders

Główny Specjalista

• Master's degree (preferred fields: management, administration, law)
• 5 years of professional experience, including at least 3 years in public administration, including in local governments or research institutions
• Experience in the implementation of at least 2 construction investments
• Practical knowledge of administrative processes
• Ability to analyze formal-legal documents, guidelines, regulations, and legal acts
• Knowledge of English
• Very good knowledge of MS Office (especially MS Word and MS Excel)
• Excellent work organization, independence, reliability, and accuracy
• Communicativeness and ability to work effectively in a team, including cooperation with various stakeholders

We Offer

• Social package – including holiday subsidies, holiday bonuses
• Access to a foreign language learning platform
• Access to: group life insurance, medical care package, sports passes

About the Company

Łukasiewicz – Instytut Innowacji i Technologii

Application Process

Interested candidates should submit their application through the recruitment form “Apply now” by 30 September 2026:

• CV and a motivational letter outlining the relevant competencies – prepared in Polish
• Documents confirming the required competencies

Applications submitted after the deadline or incomplete will not be considered.

We inform that we will only contact selected candidates.

Qualified candidates will be notified of the recruitment interview date by phone or electronically.

Information about the recruitment result for the offered position will be published on the website of the Łukasiewicz Research Network – ITECH Institute of Innovation and Technology – itech.lukasiewicz.gov.pl.

Additional information can be obtained on the website: itech.lukasiewicz.gov.pl or by sending questions to: [email protected].

We inform that the Łukasiewicz Research Network – ITECH Institute of Innovation and Technology is governed by the Regulations for Reporting Violations of Law and Protection of Whistleblowers: Ordinance

Apply now

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