Talent Operations Partner

About the Position

Talent Operations Partner

London; Munich

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About the Company

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.

We are an ambitious and committed team of engineers, AI specialists, and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.

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Responsibilities

• Support high-volume interview scheduling across multiple time zones, working with the wider Talent Operations team to balance candidate, interviewer, and hiring manager availability at pace
• Operate Applicant Tracking Systems and automated scheduling tools to manage complex, fast-moving interview loops for virtual and onsite candidates
• Act as a key point of contact for candidates and interviewers, ensuring rapid response times and a seamless experience
• Maintain accurate, real-time data, documentation, and templates across all internal systems to support quick decision-making
• Partner with Talent Acquisition and Talent Operations colleagues to identify scheduling bottlenecks and implement measurable improvements to throughput and turnaround time
• Contribute to reporting on scheduling speed, pipeline velocity, and interview completion rates to track operational performance
• Be based in our Munich or London office, minimum 3 days per week

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Requirements

• Have supported a scaling, high-volume talent acquisition function with a focus on operational execution
• Manage complex, multi-time-zone scheduling with precision, even when priorities shift quickly
• Communicate clearly and can articulate process challenges to propose practical, fast-turnaround solutions
• Use Applicant Tracking Systems proficiently to increase team efficiency and throughput
• Solve problems in the moment to keep fast-paced pipelines moving without losing accuracy
• Are business fluent in German and English, and adapt effectively to a scaling, high-volume environment while maintaining confidentiality

Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

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Nice to Have

• Operational experience using Greenhouse, Ashby, Confluence, and GoodTime
• Data-focused approach, with the ability to manage and interpret reports relating to process efficiency

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We Offer

• Competitive salary and VSOP options
• Relocation support: up to €2,500 and 4 weeks temporary accommodation
• Learning: €500/£450 yearly allowance
• Health & wellness: gym membership and mental health support (Nilo.health)
• Social: regularly company events and monthly social allowances
• Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary caregivers
• Family support: 5 days of paid family emergency leave, 100% remote work option during pregnancy and phased return to work

These are the core benefits across all locations, there may be additional benefits in certain locations.

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Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability, or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.

Helsing's Candidate Privacy and Confidentiality Regime can be found here.