Team Administrative Assistant

About the Position

Team Administrative Assistant

Location: London, United Kingdom

Company: WPP

Why we're hiring:

We're looking for a highly organised, confident, and proactive Team Administrative Assistant who can build strong relationships, provide exceptional support to senior stakeholders, and uphold the highest standards of discretion and professionalism within WPP's global Marketing, Corporate Affairs, and Communications team based in the UK.

This role is ideal for someone who has experience within a communications, corporate affairs, marketing, media, or professional services environment and enjoys being the person who keeps everything running smoothly behind the scenes.

You'll provide support to senior stakeholders, helping to coordinate busy schedules, organise meetings, manage travel, and ensure the team operates efficiently.

Responsibilities

Stakeholder Support

• Managing diaries and schedules, coordinating meetings across multiple time zones, and resolving conflicts proactively.
• Organising stakeholder meetings, including meeting rooms, catering, virtual set-up, and visitor arrangements.
• Coordinating domestic and international travel, creating seamless itineraries, and ensuring travel aligns with company policies.
• Preparing and managing expense submissions accurately and efficiently.

Wider Team Support

• Acting as a trusted first point of contact for team administration and operational support.
• Supporting team events, meetings, and wider logistics across the Marketing, Corporate Affairs, and Communications function.
• Maintaining distribution lists, organisational charts, and shared team resources.
• Ensuring documentation, marketing assets, and information are organised, accurate, and easily accessible.

Requirements

• Experience as an Administrative Assistant, Team Assistant, or Executive Assistant.
• Experience within communications, corporate affairs, marketing, media, agency, or professional services environments would be highly advantageous.
• Exceptional organisational skills and attention to detail.
• The ability to manage multiple priorities and adapt quickly in a fast-paced environment.
• Strong written and verbal communication skills.
• Strong knowledge of Outlook, Word, Excel, PowerPoint, and Microsoft Teams.

We Offer

• Passionate, inspired people – We aim to create a culture in which people can do extraordinary work.
• Scale and opportunity – We offer the opportunity to create, influence, and complete projects at a scale that is unparalleled in the industry.
• Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

For more information, visit WPP.com.

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