Tech Support/Admin (Asset Management and AP/AR)

About the Position

We are looking for a dynamic, versatile, and well-rounded professional to take on a broad and impactful role spanning finance, office management, digital transformation, and organizational change. You will be responsible for managing the Group’s asset portfolio, overseeing day-to-day financial operations including budgeting, accounts payable and receivable, and ensuring the smooth running of the office. Beyond operational responsibilities, you will also play a key role in driving change management and transformation initiatives that support the organization's strategic direction.

This role suits someone who is analytical yet people-oriented, comfortable navigating both operational detail and big-picture thinking. You will need to balance the rigor of financial management with the interpersonal skills required to engage stakeholders, support teams through change, and maintain a well-functioning workplace. If you thrive in a varied, fast-paced environment and enjoy making a tangible difference across multiple areas of an organization, this could be the role for you.

Responsibilities

Asset Management

• Maintain and update Technology Group’s asset register, ensuring all assets are accurately recorded, classified, and depreciated in line with accounting standards and internal policies.
• Plan and conduct asset verification exercises, stock-take exercises, and reconciliations.
• Oversee the end-to-end process for asset registration, transfers, disposals, and write-offs.
• Lifecycle operations: Track financial assets and non-financial trackable items from procurement till decommissioning.
• Capitalisation operations: Drive capitalisation at the appropriate point in the lifecycle.
• Stock takes and inspections: Conduct across assets throughout TG.
• Asset operational controls: Conduct control and review activities on assets, and operationalize controls ensuring all assets are tracked and tagged.

Finance Operations

• Oversee the timely processing of vendor invoices and payments, ensuring proper approvals and documentation are in place.
• Submit billing when required by Divisions.
• Support financial year-end closing processes, including preparation of accruals and ensuring asset depreciation is completed.
• Coordinate with the Finance department/auditors during year-end audit processes and provide necessary documentation.
• Accounts Payables: Managing and executing the invoice payment operations for TG.
• Accounts Receivables: Managing and executing the invoicing and collection for TG.
• Financial reporting: Reporting and analysis of financials for technology management.
• FY closing accrual management: Accrual management and operations, across financial period Budgeting & Financial Planning.
• Support the annual budgeting and forecasting process, working with various Divisions to consolidate inputs and track capital and operating expenditure.
• Monitor budget performance, flag variances, and prepare management reports to support financial decision-making.

Compliance & Controls

• Ensure all finance operations comply with relevant regulations, internal controls, and audit requirements.
• Liaise with internal and external auditors and support the preparation of financial statements and schedules as required.

Office Management

• Oversee the day-to-day operations of the office, ensuring a well-organized, efficient, and pleasant working environment.
• Manage office supplies, pantry, mails, and inventory.
• Facilities and space management for TG, including the management of furniture, renovations, space, and seating management.

Change Management & Transformation

• Play an active role in supporting and driving organizational transformation initiatives, working closely with leadership and cross-functional teams to plan and implement change effectively.
• Assess the impact of proposed changes on people, processes, and systems, and develop change management plans that address stakeholder needs and minimize disruption.
• Identify digital transformation and drive automation in TBM’s processes in Asset, Finance, and Office Management to improve operational effectiveness.
• Design eDM to deliver communication to keep staff informed and engaged throughout changes, transformation efforts, and develop training and capability-building programs to support the adoption of new ways of working.
• Support the implementation of new systems, tools, or workflows, ensuring that changes are embedded sustainably within the organization.

Requirements

• The ideal candidate holds a degree or diploma in Accountancy, Finance, Business Administration, or a related field.
• At least 5-7 years of relevant experience across finance and office administration functions. Experience in asset management and AP/AR is essential, finance data analysis and visualization, while prior office management experience will be a strong advantage.
• Experience in automation, business transformation, process re-engineering, and change management.
• Proficiency in Microsoft Office applications, particularly Excel.
• Familiarity with Workday and AMS systems is an advantage.
• Strong organizational, versatile, and multitasking abilities.
• Attention to detail and a proactive, can-do attitude are key to succeeding in this role.

We Offer

• Competitive salary
• Opportunity to work in a dynamic and innovative environment
• Professional development and growth opportunities

About the Company

AvePoint is the unifying Trust Layer for AI. AvePoint enables more than 28,000 organizations and 6,000 channel partners to protect, secure, and govern their entire AI estate across data, infrastructure, AI, and agents for Microsoft, Google, Salesforce, and other leading cloud environments - so that enterprises can deploy AI with confidence and scale innovation without scaling risk. To learn more, visit www.avepoint.com.

Life at AvePoint

We are invested in the success of our colleagues, partners, customers, and community. We do this by promoting global collaboration and taking pride in helping, sharing, mentoring, and coaching each other.